Senior Business Assistant - Legal & Environmental

Freeport-McMoRan•Phoenix, AZ

45d•$27 - $37•Hybrid

About The Position

Under limited supervision, provide advanced administrative support to a President or Vice President, legal counsel, and the environmental department. You will relieve supervisors of administrative duties and manage daily operations for legal and environmental functions. Compose and prepare presentations, memoranda, letters, and reports, while compiling statistical data and generating complex financial and operational reports. Maintain confidential files, databases, and schedules, and track professional development records and bar admissions. Open new matters, coordinate vendor services for onboarding, and assist with billing issues. File court documents, gather and track data for PAC reporting, and coordinate financial assurance filings. Respond to calls and emails, develop and interpret operating policies, and manage incoming mail. Arrange travel and lodging, prepare expense reports, and organize venues for meetings and conferences.

Requirements

(5) five years administrative assistant experience
Proficiency with Microsoft Office Suite and working knowledge of database programs
Ability to prioritize multiple projects with strong attention to detail
Above-average oral and written communication skills

Nice To Haves

High School diploma or GED
(7) seven years administrative assistant experience
Working knowledge of SharePoint, Legal Tracker, or other legal billing software and state court filing systems
Current Notary commission (or willingness to obtain after hire)
Commitment to professional development and training
Willing and able to travel throughout the greater Phoenix area as business requires

Responsibilities

Provide advanced administrative support to a President or Vice President, legal counsel, and the environmental department.
Relieve supervisors of administrative duties and manage daily operations for legal and environmental functions.
Compose and prepare presentations, memoranda, letters, and reports, while compiling statistical data and generating complex financial and operational reports.
Maintain confidential files, databases, and schedules, and track professional development records and bar admissions.
Open new matters, coordinate vendor services for onboarding, and assist with billing issues.
File court documents, gather and track data for PAC reporting, and coordinate financial assurance filings.
Respond to calls and emails, develop and interpret operating policies, and manage incoming mail.
Arrange travel and lodging, prepare expense reports, and organize venues for meetings and conferences.