Senior Bookkeeper / Controller

4000 ARCHDIOCESE OF SEATTLE PAYROLL SVC • Seattle, WA

90d • $36 - $38

About The Position

Are you looking to make a meaningful impact in a vibrant, growing Catholic community? Join us at the South Seattle Parish Family—a cluster of four parishes and schools (St. Edward, St. George, St. Paul, and St. Peter) —where faith, service, and community come together in powerful ways. Our family embraces a renewed mission to use every resource—our people, our properties, our finances—to support the mission of Jesus Christ: to go and make disciples. We are committed to excellence, stewardship, and transparency in all we do. You’ll be joining a team that relies on both staff and passionate parishioners living out their baptismal call. Here you will have the opportunity to contribute real leadership, shape financial strategy, and help build strong systems that support ministries, schools, and families across South Seattle. The Senior Bookkeeper/Controller provides centralized financial management for four Catholic parishes within the Archdiocese of Seattle. This role consolidates all bookkeeping functions under one professional position and adds controller-level responsibilities, including financial analysis, strategic planning, and oversight of accounting operations. The position ensures compliance with Archdiocesan financial policies, accurate reporting, and transparent stewardship of parish and school resources.

Requirements

• Experience in a professional setting as a bookkeeper, controller, accountant or combination of the three using QuickBooks Desktop (required).
• Strong background in AP, AR, journal entries, reconciliations, financial statements, and reporting.
• Experience with account migration, system setup, and consolidation of multiple entities in QuickBooks.
• Knowledge of nonprofit or church accounting strongly preferred.
• Solid understanding of financial analysis, budget development, and strategic planning.
• Strong attention to detail, accuracy, and internal control.
• Excellent organizational, communication, and interpersonal skills.
• Bachelor’s degree in Accounting, Finance, or related field preferred.

Responsibilities

• Manage all aspects of accounts payable, accounts receivable, payroll, journal entries, and bank reconciliations.
• Prepare timely and accurate monthly, quarterly, and annual financial statements (income statements, balance sheets, and cash flow).
• Maintain and reconcile all parish and school bank accounts.
• Ensure proper GL coding and alignment across entities.
• Manage and track annual budgets on a monthly basis.
• Lead the migration of four separate QuickBooks Desktop accounts into one Regional QuickBooks account, using classes to track each parish and school.
• Maintain system integrity, chart of accounts, and internal controls.
• Monitor and analyze revenues, expenses, and variances; identify trends and make recommendations.
• Develop budgets in collaboration with pastor, school leaders, and finance councils.
• Provide strategic financial planning to ensure sustainability of parish and school operations.
• Track fund balances, restricted gifts, and capital campaign funds.
• Ensure compliance with Archdiocesan policies, GAAP standards, and all applicable federal/state laws.
• Prepare documentation for audits and assist with Archdiocesan financial reviews.
• Support stewardship and fundraising activities through accurate reporting and donor record management.
• Oversee vendor contracts, W-9 collection, and timely payments.
• Serve as staff resource to Parish and School Finance Councils.
• Provide clear financial reports and presentations to pastors, principals, and lay leadership.

Benefits

• Medical
• Dental
• Vision
• Life insurance
• Accidental death and disability insurance
• Long term disability
• Pension
• 403(b)
• HSA
• FSA
• Generous sick leave
• Vacation
• Holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree