Senior Associate

Bain Capital•Boston, MA

20d

About The Position

The Human Resources Senior Associate will work closely with the Human Resources Director, with a strong focus on leave of absence management, employee benefits administration, wellness initiatives, and benefits compliance. This role is responsible for the day-to-day administration of health and welfare programs, ensuring compliance with applicable laws and regulations, and supporting employees throughout the full lifecycle of leave and benefits-related events.

Requirements

Ability to build strong internal and external relationships
Excellent attention to detail with strong written and verbal communication skills
High-energy, self-motivated, and collaborative team player
Ability to manage multiple priorities simultaneously
Ability to handle confidential information with discretion
Proactive, solution-oriented approach to daily work and longer-term initiatives
Demonstrated discretion in handling confidential and sensitive information
Bachelor’s degree required
Minimum of five years of experience in benefits administration and/or leave of absence management
Strong working knowledge of benefits compliance and leave regulations
Advanced proficiency in Excel, PowerPoint, and Word

Nice To Haves

Interest in financial services is strongly preferred
Workday experience a plus

Responsibilities

Serve as a primary resource for all leave of absence programs, including FMLA, state and local leaves, paid family leave, short-term and long-term disability, and firm-sponsored leave policies.
Manage the full leave lifecycle, including intake, documentation, communication, coordination with payroll and benefits vendors, and return-to-work processes.
Ensure leave programs are administered in compliance with federal, state, and local regulations
Administer benefit programs including, but not limited to, medical, dental, vision, life insurance, LTD, AD&D, and retirement plans.
Respond to inquiries from employees throughout the organization including colleagues in HR in a timely and professional manner.
Review and approve benefit enrollments, changes, and terminations in Workday.
Partners with members of compensation and payroll to ensure accurate benefit deductions are submitted to payroll.
Conduct weekly new hire benefits orientation and support ongoing employee education regarding benefit offerings.
Support the administration and ongoing coordination of wellness and well-being programs.
Ensure compliance with state and federal filings and notices, including ERISA, EEOC, ACA, San Francisco Health Ordinance monthly payments and annual tax filings, Medicare Part D filing, CMS filing, 1094 and 1095-C employer filings, PCORI payments, MA HIRD filing, and required federal and state notices (e.g., Women’s Rights, HIPAA, CHIP).
Assists with processing monthly invoices for benefit plans and employee reimbursements.
Assist with annual benefits renewal, open enrollment, and new benefit implementation.
Respond to ad hoc reporting requests, benefits benchmarking, and special projects as needed.