Senior Associate Vice President, University Facilities & Services

University of Rochester•Rochester, NY

13d

About The Position

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. The Senior Associate Vice President of University Facilities and Services (SAVP) reports to the Executive Vice President for Administration and Finance, Chief Financial Officer and Treasurer (EVP) and serves as a member of the President's Cabinet. The SAVP has operational oversight for all University properties, leading an organization of approximately 800 people. Leadership responsibilities include Utilities and Energy Services, Planning, Design and Construction, and Maintenance and Operations for all facilities and grounds. This position plays a critical role in ensuring that the physical environment supports the institution’s mission, enhances the student experience, supports patients and research and meets the highest standards for sustainability, reliability, safety, and efficiency. In this strategic role, the SAVP works in close collaboration with senior leadership to align University strategic plan goals and programmatic priorities with the physical development and maintenance of University facilities. The SAVP regularly presents to the Board of Trustees Facilities and Campus Planning Committee at the request of the EVP and champions the 'One University' approach through collaborative policy and process design

Requirements

Bachelor’s degree in engineering, architecture or construction management or a related discipline.
Master’s degree in business, engineering, architecture, public administration or related field.
Ten years of progressive senior level management experience in facilities management, including five years of experience in an educational or medical setting, preferably in a research university with an academic medical center
A technical background which includes exposure to several of the disciplines critical to facilities management
Comprehensive knowledge of operating and capital budgeting and management
Demonstrated successful fiscal experience in capital planning and managing operating budgets of $100 million or more.
Data analysis and process improvement experience
Experience in contracting, negotiating and collaborating with external agencies.
High degree of emotional intelligence and critical thinking ability
Strong business and analytical acumen to enhance divisional efficiency and ability to share specific financial data related to physical plant expenses.
Executive level presentation, writing and communication skills and experience presenting to various groups such as donors, government partners, community interest organizations, University community members and alumni.
Resourcefulness and the ability to manage complex issues with multiple stakeholders across various organizations.
Team oriented - facilitation and collaboration
Understanding of the role of “place” and excellence in campus quality.

Nice To Haves

Architecture and/or engineering licensing or training

Responsibilities

Oversees approximately $150m operating budget and approximately $500m annual capital planning and implementation budget.
Provide executive leadership and management to University Facilities and Services, providing supervision, engagement, and operational support, while creating a positive workplace that is highly proficient in the delivery of world-class facilities solutions.
Responsible for facility operations which includes: Maintenance of University operated facilities for all divisions including central and offsite locations. Asset management group Internal self-performed construction group Customer service center Materials Management Horticulture & Grounds department Engineering and Commissioning
Responsible for energy and utilities including utilities production, operations and maintenance of utilities distribution system, building automation controls, cogeneration and infrastructure analysis and energy management.
Responsible for the planning, design and construction group that manages the development and implementation of capital construction projects.
Oversee preventive and corrective maintenance programs for all campus buildings, grounds, and infrastructure to ensure safe, functional, and aesthetically pleasing facilities.
Lead initiatives to optimize operational efficiency, including leveraging technology, data analytics, and industry best practices.
Ensure compliance with applicable codes, standards, and regulatory requirements.
Ensures comprehensive strategic planning including strong centralized master planning and capital project stewardship.
Develops and manages standardized processes and planning principles to increase efficiency, building strong relationships across divisions and ensuring compliance with programmatic and financial governance and University policy.
Champions the capital process approach and governance with leadership across the University.
Provide strategic direction and executive leadership for all facilities-related operations, including maintenance, grounds, custodial services, utilities, energy management, and capital project delivery.
Partner with senior leadership to develop and implement a comprehensive campus facilities master plan that supports institutional goals, enrollment strategies, clinical strategies, and research strategies.
Collaborates with real estate and space management, finance, office of counsel and other divisions on operational and capital projects for university owned and controlled properties.
Collaborates with leaders of the University’s operating divisions and engages faculty, staff and students to establish goals and objectives of facilities programs.
Works with university and board committees to facilitate prioritization and approval for University projects.
Collaborates with Government and Community relations develop opportunities for grant funding and to represent the University to neighborhood community organizations, the City of Rochester and various municipalities.
Collaborates with central finance to align and maintain standardized and transparent budget practices aligned with central finance practices.
Serves as a member of the University's Capital Committee, the Space Planning Committee, and the Physical Security Improvement Committee, and participates as needed in various committees on campus and in the local community.
Serve as a key advisor to the Academic Center and Medical Center leadership on capital investment and campus development strategies
Approves and recommends operating and capital budgets for the Facilities organization while auditing and tracking processes and project data.
Establishes key metrics and measures to ensure success and reports regularly on performance and efficiency initiatives across the organization to demonstrate data informed decision making.
Adheres to University policies and guidelines for obtaining capital project approvals from clients, senior leadership and Board of Trustees, and complies with all local, state and federal permitting requirements.
Develops organizational strategy and recommends staffing model to align with University requirements.
Maintains existing University policies and procedures related to facilities and services and recommends new policy to ensure alignment with University principles and best practices.
Provides departmental policy guidance per the University Policy on Policy-Making, and approves changes as needed to UFS operating procedures.
Maintains process and customer service excellence to build organizational efficiencies based on best practices, and compliance with state and federal regulations and university policies.
Supervises and reviews performance of senior staff and management of human resources activities.
Retains and develops staff by demonstrating and cultivating leadership, team building and career development capabilities.
Displays a high degree of emotional intelligence and goal-oriented, accountable leadership.
Recruit, mentor, and develop a, high-performing team of directors, managers, and staff.
Other duties as assigned.