Urban Dove (NY)-posted 3 months ago
Mid Level
Long Island City, NY
51-100 employees

The Grants Administrator at Urban Dove is a Senior Associate position who manages the Urban Dove public and private grants portfolio. The Grants Administrator will oversee the full grant lifecycle-from proposal development and submission to compliance, reporting, and closeout. This role requires strong organizational understanding of nonprofit grant funding, and the ability to manage multiple deadlines and stakeholders. The Grants Administrator works cross-functionally with program, finance, and development teams to support the organization's fundraising and grant compliance efforts.

  • Maintain a comprehensive grants calendar including deadlines for applications, reports, renewals, and audits.
  • Prepare and submit timely and accurate grant proposals, reports, and supporting documentation.
  • Track grant awards, expenditures, and ensure compliance with funder requirements.
  • Monitor grant budgets and coordinate with finance to ensure accurate financial reporting and invoicing.
  • Assist in developing grant budgets in coordination with program and finance staff.
  • Ensure compliance with all federal, state, and private funding regulations and organizational policies.
  • Maintain accurate and organized grant files and records for audit and reporting purposes.
  • Collaborate with program staff to gather data and outcomes for narrative reports.
  • Support post-award activities, including contract review, sub-recipient monitoring (if applicable), and closeout procedures.
  • Research new grant opportunities that align with the organization's strategic priorities.
  • Maintain a pipeline of prospective funders and application deadlines.
  • Support development team in identifying and cultivating new grant opportunities.
  • Bachelor's Degree required; advanced degree preferred.
  • Demonstrable success in securing substantial public grants.
  • Familiarity with grant budgeting, management, and funding cycles.
  • Self-motivated with the ability to work both independently and collaboratively in a dynamic setting.
  • Exceptional writing and communication skills.
  • Strategic and creative thinking capabilities.
  • Proficiency in handling multiple tasks within tight deadlines.
  • Professional demeanor.
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