Senior Associate Director, Programs - The Task Force for Global Health

Emory•Decatur, GA

22h•Hybrid

About The Position

The Senior Associate Director, Programs position primarily provides program management to the Finance and Business Operations team, Data and Specimen Use access determination and process management, Human Resource coordination for the CHAMPS program office and strategic support to the Sr Director of Finance and Business Operations and the Finance and Business Operations (FAB) team in the Program Office. The position works under the broad guidance of the Sr Director of Finance and Business Operations

Requirements

Bachelor's degree in a field related to the program and seven years of professional experience related to the program and previous supervisory and program/project management experience, OR equivalent combination of experience, education, and training.
Knowledge and experience working in global health programs
Knowledge and experience working with Data Use Agreements and IRBs
Experience with international travel and coordinating travelers
Superior organizational, analytical, and problem-solving skills
Experience managing program operations and multitasking
Knowledge and experience working on strategic planning activities
Ability to effectively communicate in a variety of communication settings: one- on-one, small, and large groups
Ability in working with all levels of staff and with teams
Exceptional written and verbal communication and interpersonal skills
Exceptional software skills (i.e., Power Point, Excel)
Ability to effectively coordinate and facilitate meetings
Must be comfortable with domestic and international travel
Commitment to personal and professional growth
This role requires residency in the state of GA.

Nice To Haves

Master's degree preferred.

Responsibilities

Identify FAB team priorities, activities, and deliverables and assign and track tasks for completion
Develop, coordinate the annual update and monitor compliance of all Standard Operating Procedures (SOP) across the CHAMPS Program Office
Provide the logistics and operations support/oversight to CHAMPS Global Partners Board Meeting and Site Network meeting.
Providing critical program oversight to ensure that all international travel arrangements meet Emory requirements and are in full compliance with donor regulation while striving for the most efficient travel option
Monitor the security situations in each CHAMPS site and travel routes updating a travelers security guide
Provide guidance and oversight for in-office meeting needs
Conduct literature reviews; synthesize and summarize literature surrounding global operations implementation
Provide guidance and oversight for onboarding and offboarding processes for all CHAMPS staff ensuring consistent implementation across all partner organizations including Mauve, Liverpool School of Tropical Medicine and other partner organizations
Provide Human Resource support supervisors across the CHAMPS program office with needed guidance on job description development, interview evaluations and selected candidate documentation
Provide guidance to Task Force resources around in-office support for staff, in regards to space needs, technology, room booking, facilities tickets, and other in-office needs
Coordinate and/or conduct trainings on essential workplace tools and services across the program office
Coordinate the data requests from the Gates Foundation and other possible donors, the program office, and other domestic and international stakeholders
Triage the data requests to determine the level of data required and coordinate the execution of DUAs, MTAs, and other agreements
Work withTask Force for Global Healthr to update existing templates as needed
Provides strategic oversight and project management support for the re-organization of the Data Access Working Group, ensure timely follow-up on action items, develop strategic agendas, and routine communication updates
Manage interaction and coordination with international organizations
Responsible for communicating, sharing, and transferring knowledge to colleagues and customers
Develops and provides effective informational and motivational presentations
Builds consensus among global partners and collaborative participants
Represents CHAMPS across TFGH and Internationally as needed
Participate fully as a member of CHAMPS program office by contributing, assisting, and participating in projects, initiatives, and activities as requested by leadership
Manage and maintain the SmartSheet system for the PO. Coordinate accounts, training, and resource needs. Coordinate with finance team to ensure appropriate licensing is assessed and maintained.
Provides strategic oversight and project management support for the discrete projects, such as vaccine effectiveness. Ensures timely follow-up on action items, assistance with budget items, develop strategic agendas, and maintain routine communication updates.
Create, maintain, and communicate changes to program office work plans, such as implementation planning and strategic planning; partnering with the other program office units and leadership team.