Senior Associate, Client Operations

Publicis Groupe•New York, NY

About The Position

Position Summary: The Sr. Associate supports the Investment Operations Director and Manager with processes, systems management and general operations tasks as delegated. This position will become very familiar with Prisma and MBOX processes, reporting, and forecasting for a large, high profile account. The ideal candidate is someone with an analytic attitude, proactive problem solving skills, and strong attention to detail They will work closely with Investment, Reconciliation and Client Operations teams.

Requirements

Minimum of 1 year experience in Media Investment, Operations, Finance, Project Management or data analysis, preferably in a media agency or advertising agency
Understands and can meet deadlines
Flexible and able to adapt to change in a fast paced and constantly changing environment
Able to multi-task and take on a variety of projects
Must be pro-active, curious, creative problem solver
Strong math and analytical skills
Advanced MS Office skills (MS Word, Excel, PowerPoint)
Excellent project management skills
Excellent organizational skills and attention to detail a must, including quality assurance checks of their own work
Willingness to learn and understand process
Strong ability to multitask
Demonstrated critical thinking and problem solving abilities
Positive, proactive attitude
Able to work successfully with teams and different personalities

Nice To Haves

Bachelor's degree in marketing/advertising, business administration or finance preferred
Knowledge of MediaOcean Prisma system preferred

Responsibilities

Support Manager and Director with miscellaneous operations tasks and projects
Support Manager and Director in developing and building processes, trainings, team communications, as well as govern and enforce processes.
Pull and compile data on a regular and as needed basis
Work with Investment teams to ensure compliance and accuracy in buying platforms and provide system support as needed
Trouble shoot system spend issues with Investment teams for various budgets and billing deliverables
Support vendor invoice reconciliation deadline efforts by working closely with Investment and Reconciliation teams to trouble shoot invoice discrepancies and raise urgent issues in a timely manner.
Work with vendors and Finance team to raise vendor invoice payment issues.
Be the gatekeeper for providing Prisma/MBOX access to new users.
Manage new supplier code requests for Prisma/MBOX

Benefits

Paid Family Care for parents and caregivers for 12 weeks or more
Monetary assistance and support for Adoption, Surrogacy and Fertility
Monetary assistance and support for pet adoption
Employee Assistance Programs and Health/Wellness/Comfort reimbursements to help you invest in your future and work/life balance
Tuition Assistance
Paid time off that includes Flexible Time off Vacation, Annual Sick Days, Volunteer Days, Holiday and Identity days, and more
Matching Gifts programs
Flexible working arrangements
'Work Your World' Program encouraging employees to work from anywhere Publicis Groupe has an office for up to 6 weeks a year (based upon eligibility)
Business Resource Groups that support multiple affinities and alliances
medical coverage, dental, vision, disability, 401k, and paid time off