Senior Assistant, Faculty Engagement

Dana-Farber Cancer Institute•Brookline, MA

1d•Hybrid

About The Position

The Senior Assistant will provide high-level administrative support to the Faculty Engagement team and serve as a key resource within Dana-Farber Cancer Institute’s Division of Philanthropy. Reporting to the Assistant Vice President, Faculty Engagement, this role supports a dynamic and growing function that strengthens collaboration between Philanthropy staff, donors, and the Institute’s world-renowned faculty to advance Dana-Farber’s mission to defy cancer. Faculty Engagement is a new function in the Division of Philanthropy and this is an exciting opportunity for the Senior Assistant to develop new standards, processes, and systems for this growing team. This position requires a proactive and detail-oriented professional with excellent communication, organizational, and multitasking skills who can operate effectively in a fast-paced, mission-driven environment. The Senior Assistant will be a trusted partner responsible for coordinating meetings with faculty and executive stakeholders, maintaining team operations, and contributing to a high-functioning, collaborative team culture. This position’s work location is hybrid with two or three days per week remote. The selected candidate may only work remote days from a New England state (ME, VT, NH, MA, CT, RI). Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Requirements

High school diploma or equivalency required; Associate’s or Bachelor’s degree preferred. 1 year of administrative work experience required.
Demonstrated ability to support senior leadership in a fast-paced, collaborative environment.
Excellent written and verbal communication skills.
Strong proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint) and collaboration tools such as Zoom and Microsoft Teams.
Impeccable organizational skills and attention to detail.
High degree of professionalism, integrity, and confidentiality.

Nice To Haves

Ideal prior experience as an executive assistant, coordinator, or in an operations role, ideally in academic, research, or healthcare philanthropy settings.
Experience with CRM platforms (e.g., Salesforce, Blackbaud) strongly preferred.

Responsibilities

Support AVP and Faculty Engagement Directors in preparing for faculty meetings, including scheduling, agendas, financial reports, and related materials.
Schedule meetings with faculty on behalf of the Faculty Engagement Directors and assist with meeting preparation, follow-up and timely dissemination of meeting summaries.
Coordinate logistics and materials for internal meetings, including drafting slide decks, Faculty Engagement team meetings and training sessions.
Enter and manage a high volume of information in the donor database, ensuring accurate and timely tracking of faculty’s philanthropy activity and donor assignments.
Assist with reporting on Faculty Engagement key performance indicators and ensure the integrity of sensitive data.
Serve as liaison to colleagues across the Division of Philanthropy and faculty administrators at the Institute to triage and prioritize incoming requests and ensure timely responses.
Contribute to team-wide initiatives such as operational planning, development of new workflows, and internal trainings on Faculty Engagement practices and standards.
Manage and maintain a centralized faculty calendar of meetings and the Faculty Engagement SharePoint site.
Serve as a point of contact for internal inquiries from Philanthropy staff and triage faculty or donor-related requests appropriately.
Handle sensitive and confidential information with professionalism and discretion.
Exercise sound judgment in prioritizing tasks and solving problems independently.