Senior Assistant, Executive

Chicos Fas Inc•Fort Myers, FL

19d

About The Position

This position is responsible for providing direct administrative support, oversight and organization to the Executive Officers. The individual should be self-motivated, hands-on, and an organized professional with a positive, can-do attitude.

Requirements

Bachelor’s degree preferred
10+ years Administrative Assistant experience supporting executive level
Proficient at Word, PowerPoint, and Excel in a Windows based environment
Excellent typing speed and accuracy
Handles sensitive, confidential information and matters in a trusted and responsible manner
Excellent written, verbal and interpersonal communication skills
Extremely organized and detail-oriented
Ability to handle several tasks concurrently with ease and exercises a high degree of professionalism
Ability to meet deadlines and in high-pressure situations
Ability to deliver excellent customer service and demonstrate a high degree of professionalism.
Self-starter and able to work with minimal day-to-day supervision
Strong analytical, problem-solving and teamwork skills
Is available to work extended hours and some weekends as necessary
Requires demonstrated writing capabilities, accuracy, public relations, poise, tact and diplomacy.
Must be highly motivated and understand the critical value of being trustworthy.
Must demonstrate the ability to juggle multiple competing tasks

Responsibilities

Manages a complex calendar, scheduling meetings and events using MS Outlook.
Schedules, coordinates, and manages calendars daily as well as pulls reports.
Anticipates the needs and applies strategic business thinking to support the executive.
Makes appropriate, informed decisions regarding executives’ availability.
Schedules calls with varying levels of internal/external customers.
Prepares quality presentations as needed.
Prepares highly confidential reports, correspondence, maintains files, etc.
Screens calls prioritizes emails and completes expense reports.
Coordinates detailed travel arrangements at domestic and international level.
Coordinates corporate meetings and event functions such as business lunches and/or dinners.
May prepare board meeting materials, maintaining excellent quality control.
May provide support with coordination and sets up board meetings as needed.
Performs other duties and special projects.