Senior Archives/Records Officer-ITDSGIG (Contractual)

International Monetary Fund • Washington, D.C., DC

213d

About The Position

The Information Governance and Preservation Section within the Information Security and Governance Division (ISG) in the Information Technology Department (ITD) at the IMF plays a critical role in ensuring the integrity, accessibility, and security of institutional knowledge and historical records of the Fund. IGP's commitment is to: Preserve and manage the IMF's institutional memory, ensuring that historical and operational records remain accessible for research, policy development, and decision-making. Enhance records and archives management systems, ensuring compliance with IMF policies such as the Records management Policy (GAO 26) and the Open Archives Policy (OAP). Strengthen information governance by implementing retention schedules, classification frameworks, and secure access controls to protect sensitive records. Support transparency and public access to archival materials, aligning with the IMF's commitment to accountability and transparency with its member states. Leverage technology to modernize records and archives management, enabling efficient digital preservation, discovery, and retrieval of critical information. Ensure compliance with global best practices and regulatory requirements, reducing risks related to information security and legal obligations.

Requirements

• Advanced university degree in records management, documents management, archives management, library and information sciences, or related field of study, plus a minimum of 4 years of relevant professional experience in Archives and Records management, or a bachelor's degree plus a minimum of 10 years professional experience in Archives and Records management.
• Experience in archival processing, preferably with analog records.
• Experience with records management systems, databases, and digital archiving tools.
• Familiarity with international standards for Records and Archives Management.
• Experience leading archival projects, particularly those focused on backlog reduction.
• Proficient in MS Word and MS Excel.
• Ability to lift boxes and files up to 40 lbs.
• Proficiency in using Electronic Records Management systems, Digital Preservation Software, and digitization tools.
• Excellent organizational skills with an ability to effectively manage time and resources.
• Excellent communication and interpersonal skills, including the ability to work with a diverse team.
• Good problem-solving skills and an ability to identify, address and resolve issues related to records and archives management.
• Ability to handle sensitive information with discretion and maintain confidentiality.

Responsibilities

• Collaborates with the Project Manager on project timelines, ensuring milestones and deadlines are met.
• Plans, prioritizes, and organizes project activities to meet deadlines and expected deliverables.
• Tracks and reports on the progress of the backlog processing and online publication.
• Serves as first point of contact with offsite storage services including initiating and managing records transfers and troubleshooting issues.
• Develops procedures, workflows, and other tools to ensure processing activities are carried out consistently, efficiently, and at a high quality.
• Oversees the work of three Junior Archives Officers working on the project.
• Collaborates with internal stakeholders, including IT, records management, legal, and communications teams to align project goals with organizational priorities.
• Appraises records to remove extraneous, transitory, and irrelevant documentation.
• Arranges and describes records according to international archival standards and best practice and internal processes.
• Performs basic condition assessments and identifies records requiring digitization, preservation and/or conservation.
• Adds metadata to catalogue records in accordance with international standards and internal guidelines.
• Reviews and ensures the accuracy and consistency of metadata and descriptions.

What This Job Offers

• Industry: Credit Intermediation and Related Activities
• Education Level: Master's degree