Senior Archives Coordinator

Regeneron Pharmaceuticals • Village of Tarrytown, NY

2d • $30 - $47 • Onsite

About The Position

The Senior Archives Coordinator provides Records Management expertise on a project or request basis to functional areas that employ this individual as a project coordinator in the implementation of active information systems and retention schedules. Responsibilities may include assisting in the inventory, evaluation, and recommendation of proper systems; conducting inventories; documenting procedures used to create schedules; maintaining electronic management systems and supporting the business continuity plan. Take direction as received from department management. Note: this is an onsite role and is not eligible fully remote. A typical day in this role looks like: Plans, organizes, directs, reviews, coordinates, and establishes controls for record activities. Assist in the implementation of classification systems for active information assets stored in the records center. Process information assets involved with mergers, acquisitions, divestitures, and reorganizations by applying classification and taxonomy schemes using established records controls and processes. Provide assistance in using controlled vocabulary (e.g., thesauri, taxonomies). Apply security and privacy principles are incorporated into the program. Help perform a risk assessment by identifying and prioritizing risks relating to information assets. Respond to complex requests that require research. Identifies and carries out rehousing and preservation treatments as needed. Accumulates statistical data and prepares reports. Compiles activity statistics for inclusion in a monthly activity report. Evaluates and recommends equipment and applications for inclusion in the vault area. Monitor onsite and offsite physical inventories to ensure protection from unauthorized access by identifying and correcting discrepancies. Conduct components of an information assets inventory by gathering data, surveying the organization, and reviewing business processes as directed. Survey the program by business unit function and requirements to ensure compliance. Produce status reports by assessing, reviewing, and analyzing project outcomes. Assesses equipment and space needs. Assists in orientation, training, and cross-training of new employees and users. Demonstrate proficiency in the use of technologies to support the education and training of end users. Analyzes departmental information assets and classifies and researches retention values for each class. Recommends retention periods and prepares final retention schedule drafts for review and approval. Acts as a specialist to be a liaison between departments and the records center on retention and disposition. Works closely with end users in the retention scheduling of records stored in all media. Coordinates the file conversion process. Participate in disaster recovery drills as directed in accordance with the organization’s disaster recovery plan. Participate as a team member on projects impacting the Records Management area. Serve as lead for electronic management systems (e.g., OpenText, Veeva Vault) owning the associated process, acting as the subject matter expert. Lead and or participates in site-wide project teams as necessary.

Requirements

• Knowledge of records management.
• Knowledge of Federal laws and National Archives and Records Administration (NARA) policies and procedures relating to records management
• Knowledge in GMP, GLP archival, records and information management, or library sciences
• Demonstrated attention to detail and organizational skills
• Ability to work independently with moderate supervision
• Demonstrated ability to work in a team environment
• Ability to work well under time restraints
• Knowledge of document databases and other electronic document management tools
• Demonstrated problem-solving skills
• Demonstrated verbal and written communication skills
• Experience with Microsoft Office – Word, PowerPoint, Excel, and Outlook
• Experience with ELN, LIMS, , Electronic Records Management Systems (e.g. OpenText, Veeva Vault)
• May require 5-10% travel based on business needs
• Develop and maintain professional, industry, and organizational knowledge to serve as a subject matter expert.
• In order to be considered qualified for this role, a minimum of a Bachelor's degree is required and 4+ years of related work experience.

Nice To Haves

• A certification in Records Management or Information Management (e.g., CRM, NARA Records Certification, AIIM records-related certification) preferred

Responsibilities

• Plans, organizes, directs, reviews, coordinates, and establishes controls for record activities.
• Assist in the implementation of classification systems for active information assets stored in the records center.
• Process information assets involved with mergers, acquisitions, divestitures, and reorganizations by applying classification and taxonomy schemes using established records controls and processes.
• Provide assistance in using controlled vocabulary (e.g., thesauri, taxonomies).
• Apply security and privacy principles are incorporated into the program.
• Help perform a risk assessment by identifying and prioritizing risks relating to information assets.
• Responds to complex requests that require research.
• Identifies and carries out rehousing and preservation treatments as needed.
• Accumulates statistical data and prepares reports.
• Compiles activity statistics for inclusion in a monthly activity report.
• Evaluates and recommends equipment and applications for inclusion in the vault area.
• Monitor onsite and offsite physical inventories to ensure protection from unauthorized access by identifying and correcting discrepancies.
• Conduct components of an information assets inventory by gathering data, surveying the organization, and reviewing business processes as directed.
• Survey the program by business unit function and requirements to ensure compliance.
• Produce status reports by assessing, reviewing, and analyzing project outcomes.
• Assesses equipment and space needs.
• Assists in orientation, training, and cross-training of new employees and users.
• Demonstrate proficiency in the use of technologies to support the education and training of end users.
• Analyzes departmental information assets and classifies and researches retention values for each class.
• Recommends retention periods and prepares final retention schedule drafts for review and approval.
• Acts as a specialist to be a liaison between departments and the records center on retention and disposition.
• Works closely with end users in the retention scheduling of records stored in all media.
• Coordinates the file conversion process.
• Participate in disaster recovery drills as directed in accordance with the organization’s disaster recovery plan.
• Participate as a team member on projects impacting the Records Management area.
• Serve as lead for electronic management systems (e.g., OpenText, Veeva Vault) owning the associated process, acting as the subject matter expert.
• Lead and or participates in site-wide project teams as necessary.

Benefits

• We have an inclusive culture that provides comprehensive benefits, which vary by location. In the U.S., benefits may include health and wellness programs (including medical, dental, vision, life, and disability insurance), fitness centers, 401(k) company match, family support benefits, equity awards, annual bonuses, paid time off, and paid leaves (e.g., military and parental leave) for eligible employees at all levels!
• For additional information about Regeneron benefits in the US, please visit https://careers.regeneron.com/en/working-at-regeneron/total-rewards/.
• For other countries’ specific benefits, please speak to your recruiter.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees