Senior Annual Giving Coordinator

Washington and Lee University•Lexington, VA

7d•$24

About The Position

The Senior Annual Giving Coordinator supports the day-to-day operations of the Annual Giving program, helping to ensure successful fundraising efforts each year. This role manages donor records, coordinates mailings and acknowledgments, assists with events and campaigns, and provides administrative and data support to the Annual Giving team. This position is part of a team responsible for raising in excess of $10 million yearly in direct support of Washington and Lee University’s operating budget. Washington and Lee University actively promotes a dynamic and welcoming environment that allows students and employees of multiple backgrounds and perspectives to learn, work, and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise. Essential Functions: Support the Director of Annual Giving in the generation of reports and maintenance of data and records over time. Runs and archives weekly progress reports for overall W&L Fund and key initiatives in Slate and Raising Insights Documents. Analyzes reports for accuracy. Coordinate all Annual Giving solicitations. This includes managing the university's appeal codes, class agent non-reunion appeals, restricted giving appeals, and reunion appeals. Work with the Senior Associate Director of Development Communications in making improvements to current direct mail solicitation procedures. Coordinate all Class Agent/volunteer mailings and management of supplies. Routinely run Slate reports and field questions for Class Agent Program. Regularly pull volunteer calling reports and codes volunteers and trustee assignments in Slate. Create mailing lists, queries, and other tasks within Slate. This position serves as a point of contact for the Annual Giving team on questions related to Slate queries and exports. Oversee membership in giving societies and W&L Fund acknowledgement processes, coordinating with Donor Relations, Advancement Operations, the President’s Office, and Annual Giving colleagues. In collaboration with the director, close out and archive FYE reports such as the “Notes of Interest” and launch the new fund year, including coding, coordinating, and updating archive data and database queries. Collaborate with the director, Development writer, W&L Fund Leadership Giving Officers, and the President's Office on The President's Society Stewardship mailings. Collaborate with the Director of Annual Giving and W&L Fund Leadership Giving Officers on regional TPS events, including invitations, registration, and nametags. Support the director in the production and mailing of the annual University Engagement Calendar. Serve as a key member of the Annual Giving team. Provide administrative support as needed to the Director of Annual Giving. Perform other related duties as assigned.

Requirements

High school diploma plus three years of administrative support experience, or a combination of education and experience from which comparable skills are acquired.
Applicant should possess skills utilizing word-processing programs, and spreadsheets, and be proficient in Microsoft Office Suite.
Willingness to gain expertise in Microsoft Excel is a must.
Must be able to learn new computer skills and software as needed.
The applicant must have excellent proofreading, grammar, and spelling skills.
Must be detail-oriented, have the ability to multi-task, and possess strong organizational skills.
Must be a self-starter and have the ability to work independently, as well as to communicate and interact effectively in a professional, confidential, and courteous manner with faculty, staff, and students.
Demonstrated ability to handle confidential and sensitive information.
Should be able to work with frequent interruptions and manage multiple projects, priorities, and deadlines.
A consistent record of attendance and punctuality is necessary.

Nice To Haves

Associate’s or Bachelor’s degree preferred.
Experience with data collection tools, forms, surveys, and Raisers Edge/Slate systems is a plus.

Responsibilities

Support the Director of Annual Giving in the generation of reports and maintenance of data and records over time.
Runs and archives weekly progress reports for overall W&L Fund and key initiatives in Slate and Raising Insights Documents.
Analyzes reports for accuracy.
Coordinate all Annual Giving solicitations. This includes managing the university's appeal codes, class agent non-reunion appeals, restricted giving appeals, and reunion appeals.
Work with the Senior Associate Director of Development Communications in making improvements to current direct mail solicitation procedures.
Coordinate all Class Agent/volunteer mailings and management of supplies.
Routinely run Slate reports and field questions for Class Agent Program.
Regularly pull volunteer calling reports and codes volunteers and trustee assignments in Slate.
Create mailing lists, queries, and other tasks within Slate.
This position serves as a point of contact for the Annual Giving team on questions related to Slate queries and exports.
Oversee membership in giving societies and W&L Fund acknowledgement processes, coordinating with Donor Relations, Advancement Operations, the President’s Office, and Annual Giving colleagues.
In collaboration with the director, close out and archive FYE reports such as the “Notes of Interest” and launch the new fund year, including coding, coordinating, and updating archive data and database queries.
Collaborate with the director, Development writer, W&L Fund Leadership Giving Officers, and the President's Office on The President's Society Stewardship mailings.
Collaborate with the Director of Annual Giving and W&L Fund Leadership Giving Officers on regional TPS events, including invitations, registration, and nametags.
Support the director in the production and mailing of the annual University Engagement Calendar.
Serve as a key member of the Annual Giving team.
Provide administrative support as needed to the Director of Annual Giving.
Perform other related duties as assigned.