Senior Alarm and Special Hazards Project Manager

Allied Fire Protection•Austin, TX

11d

About The Position

SENIOR ALARM AND SPECIAL HAZARDS PROJECT MANAGER - TRAVELING - $2500 SIGN-ON BONUS Job Responsibilities include but are not limited to: Responsible for managing fire alarm installation and service projects in commercial and industrial facilities Develops and retains customers in every business sector that lends itself to long-term relationships to maintain sales volume and profitability according to budget Positively represents the company in all customer interactions Oversees and communicates project progression   Develops a comprehensive project plan to meet schedules and budgets - responsible for scope of work, budgets, and current status of each project Monitors and manages projects to comply with safety, quality, productivity, and profitability requirements Understands and follows all published codes, standards, and unique project specifications Identifies changes in projects that impact cost, schedule and/or labor requirements Ensures AHJ requirements and departmental procedures are followed  Conveys a sense of professionalism, fairness, and concern for customers, labor, and management Coordinates change orders in a timely manner and drives toward overall margin improvement on every job Responsible for communication and status reporting to project team members, customers, and management Responsible for tracking project expenditures and installation progress through reviews of status reports prepared by project personnel and modifies schedules of plans as required Provides responsive, concise, accurate and professional support to all customers and other personnel and ensures timely follow-up on all customer concerns and issues Actively participates in post job meetings and weekly department meetings. Attends job site pre-construction or other meetings, as needed Attends inspections as licensed representative, as needed Reviews quotes for loose materials on new projects to ensure budgets are accurate Coordinates with other departments to ensure proper hand over of job information Recommends improvements in project management procedures and overall company business practices Creates and maintains construction and service files in databases Prepare and maintain construction and service schedules Scheduling of new orders/accounts and accurate back-office close-out procedures Forecast manpower requirements Review all documents for billing process in a comprehensive and timely manner Assist in any financial related issues Recruit, develop, train, and empower associates to be the best in the business Understand permitting requirements or local authorities Perform all other duties as assigned Expectations: Believe In, Live, and Support Our Mission Statement, Core Values and Business Plan Daily Safety First Start each meeting with a Safety Topic Hold team accountable for all Safety Initiatives Ensure timely and accurate Incident and Accident Reporting Ensure JSAs, Toolbox Talks, Audit Forms, etc. are completed timely and completely Complete Monthly Jobsite Visits/Observations Hold team accountable for all Safety Initiatives Hold yourself and team accountable for Safe Driving of Company Vehicles Communicate effectively and professionally within the department and with internal and external customers Understand and Follow HR and Safety Initiatives and Processes Training Input and Development of Training Requirements Commitment to Training at all levels for all team members Ensure Timesheet Management – job numbers/names, OT and travel pay, completed accurately, approved, and submitted to Payroll on time, etc. Ensure all necessary documentation is provided to properly complete jobs i.e., scope sheet, budget, material list, design/sketch (if applicable), etc. Ensure proper oversight and management of Inventory system Ensure Material Purchasing optimization, PO SOP adherence, pick ticket review and submittals, etc. Maximize Production Efficiency – labor hours; scheduling; right manpower for job, timely finals etc. while maintaining quality standards Support and Ensure Team Adherence to All Company SOPs – Purchase Orders, Change Orders, Accounting Processes, Subcontractors, etc. Awareness of Budget vs. Actual Job Costing Details and participate in meetings with the department for improvement opportunities Ensure Work Tickets are submitted timely and professionally with all required documentation and backup details i.e., reports, pictures, etc. Participate in Weekly Meetings with Team Update status on all jobs – materials, equipment rentals, subcontractors, intercompany jobs, etc. Review Reports Ensure Customer Satisfaction and discuss Customer Satisfaction Survey feedback with team for improvement opportunities Maintain Quality Control i.e., reduce the need for return trips and warranty work Teamwork – maintain positive interactions within your team, local office, same department in other offices, Accounting, etc. Must be able to travel frequently within the U.S. (up to 80%), often for several weeks at a time, based on project and client needs Per diem and lodging provided in accordance with company policy Valid driver’s license and ability to fly are required

Requirements

Ability to read and understand complex building architectural, mechanical, and electrical documents
Minimum education of High School Diploma or equivalent
Knowledge of NFPA standards
State of Texas Fire Alarm License Required
Minimum of 5 years of experience in all aspects of fire alarm installation, service, and inspections required, with 10 or more years preferred
Accurately complete and maintain all paperwork
Maintain vehicle and tools as per company policy
Must have valid state driver's license and good driving record
Knowledgeable with NFPA 72 rules and all necessary codes
Ability to interact and communicate in a professional and positive manner with other trades, customers, project managers, county officials, general contractors, etc.
Demonstrate positive teamwork and ability to be a team leader and mentor
Maintain a clean and safe work environment
Comply with all company safety practices and the safety handbook
Complete projects in a timely manner while providing the highest standard of quality work and customer satisfaction
Leadership skills, including ability to communicate, address personnel issues and make fair decisions related to project demands, customer service and employee assignments
Exceptional organizational planning, time management, and leadership skills required
Ability to perform work in an efficient and organized manner and maintain thorough record keeping skills
Ability to professionally communicate with customers and provide excellent customer service
Computer skills to operate Outlook Email, Word, and Excel
Must be able to travel frequently within the U.S. (up to 80%), often for several weeks at a time, based on project and client needs
Valid driver’s license and ability to fly are required

Nice To Haves

NICET Level II or higher in fire alarm or special hazards preferred.

Responsibilities

Responsible for managing fire alarm installation and service projects in commercial and industrial facilities
Develops and retains customers in every business sector that lends itself to long-term relationships to maintain sales volume and profitability according to budget
Positively represents the company in all customer interactions
Oversees and communicates project progression
Develops a comprehensive project plan to meet schedules and budgets - responsible for scope of work, budgets, and current status of each project
Monitors and manages projects to comply with safety, quality, productivity, and profitability requirements
Understands and follows all published codes, standards, and unique project specifications
Identifies changes in projects that impact cost, schedule and/or labor requirements
Ensures AHJ requirements and departmental procedures are followed
Conveys a sense of professionalism, fairness, and concern for customers, labor, and management
Coordinates change orders in a timely manner and drives toward overall margin improvement on every job
Responsible for communication and status reporting to project team members, customers, and management
Responsible for tracking project expenditures and installation progress through reviews of status reports prepared by project personnel and modifies schedules of plans as required
Provides responsive, concise, accurate and professional support to all customers and other personnel and ensures timely follow-up on all customer concerns and issues
Actively participates in post job meetings and weekly department meetings.
Attends job site pre-construction or other meetings, as needed
Attends inspections as licensed representative, as needed
Reviews quotes for loose materials on new projects to ensure budgets are accurate
Coordinates with other departments to ensure proper hand over of job information
Recommends improvements in project management procedures and overall company business practices
Creates and maintains construction and service files in databases
Prepare and maintain construction and service schedules
Scheduling of new orders/accounts and accurate back-office close-out procedures
Forecast manpower requirements
Review all documents for billing process in a comprehensive and timely manner
Assist in any financial related issues
Recruit, develop, train, and empower associates to be the best in the business
Understand permitting requirements or local authorities
Perform all other duties as assigned