Senior Administrative Support (Administrative Support III)

Johnson County Kansas • Olathe, KS

216d • $23 - $31 • Remote

About The Position

A career with Johnson County Government is more than just a job, it is an opportunity to serve a diverse and expanding community in meaningful ways. We challenge ourselves to be a different kind of government because we care deeply about our community and each other. Committed to our shared values, we provide excellent public service, seeking always to improve ourselves and our organization. We offer wonderful benefits, retirement plans, wellness incentives, a great organizational culture, and much more! If you're searching for something more than just a job, something akin to a calling, then consider the challenge and opportunity of being a member of Johnson County Government! Johnson County's Department of Technology and Innovation is seeking out a new member to our Administration Support Team. Our team is looking for a detail-oriented collaborative professional who is a self-starter while conscientious of the organizational structure. We would love for you to have 5+ years Administrative Support Experience, and understand that helping citizens, employees, customers is a core value we embrace. This position is eligible for the Remote Work Plan after initial training is complete. First review of applications will be June 13, 2025.

Requirements

• High school diploma or equivalent and two years of administrative support experience are required.
• Associate's degree in Business Administration or related field and five years administrative experience are preferred.
• Oracle EBS Financial and HR module knowledge and experience is preferred or a similar enterprise resource planning system.
• Attention to detail, basic mathematical and accounting skills.
• Computer skills related to spreadsheets and word processing.
• Keyboarding ability, human relations and interpersonal skills.
• Written communication skills, including business writing, report writing, summarizing, and editing skills.
• Ability to maintain confidentiality.
• Time management skills, including the ability to manage multiple concurrent projects and meet deadlines.

Nice To Haves

• Experience may be substituted for education.
• Education may be substituted for experience.

Responsibilities

• Uses spreadsheets or databases to organize information for daily tasks and produce standard reports.
• Prepares a variety of complex disbursement forms (e.g., check requests, travel forms, cash sheets, and journal entries) for routing and approval.
• Compiles and maintains reports and financial statements.
• Greets visitors, maintains and administers appropriate safety procedures in secured environments.
• Sets up accounts; reconciles ledgers; gathers data for use by others in preparing budget.
• Prepares a wide variety of accounting forms; reconciles daily receipts or accounts receivable/payable.
• Identifies discrepancies and makes corrections; collects required documents; prepares expense vouchers and/or invoices.
• Verifies request for goods and services against County contracts and funding sources.
• Orders goods or services by issuing purchase requisitions and follows-up/resolves discrepancies and ensures delivery and receipting.
• Ensures appropriate routing and approval of purchase requests and invoices.
• Establishes, modifies, and maintains a system for tracking the progress of work that is the responsibility of senior management.
• Trains and orients new employees; provides and explains relevant policies and procedures.
• Composes routine correspondence on behalf of senior management.
• Schedules and cancels appointments; maintains calendars; schedules rooms for classes, meetings, and conferences.
• Coordinates audio visual and training equipment; performs/coordinates several administrative functions.
• Types complex documents of a technical nature; proofreads for spelling and grammar.
• Uses multiple software applications to prepare information.
• Conducts tasks associated with payroll processing such as verifies timesheets, finds, researches, and provides resolution to payroll discrepancies.
• Completes and verifies data entry; provides information and answers questions from staff regarding payroll issues.
• Maintains attendance and leave tracking records; acts as department/agency/functional resource in data management systems.
• Provides training to new users; coordinates Family and Medical Leave according to policies, procedures, and guidelines.

Benefits

• Full Benefits
• Retirement plans
• Wellness incentives
• Great organizational culture

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree