Senior Administrative Staff Coordinator

RTX • Tewksbury, MA

2d • Onsite

About The Position

At RTX, the world largest aerospace and defense company, 185,000 great minds are united by purpose and inspired to make a difference solving the world’s most complex problems. With our three market leading businesses, world-class operations and investments in research and development, we offer capabilities and opportunity no one else can. Together, we push the boundaries of known science and find new ways to connect and protect our world. Raytheon brings the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today’s mission and stay ahead of tomorrow’s threat. We deliver solutions that help our nation and allies defend freedoms and deter aggression, creating a safer, more secure world. Join us and help shape the future of aerospace and defense. Raytheon is seeking a highly motivated professional Sr. Administrative Staff Coordinator, Raytheon Financial Planning & Analysis (FP&A) department to provide office management support to the FP&A Executive Director and his leadership team and to the Raytheon Controller. The successful candidate can effectively manage under time constraints, in a fast-paced work environment, and can multi-task. The candidate must be a self-starter, detail-oriented, technically savvy, and possess excellent organizational skills. The role performs a wide range of administrative tasks. This role also requires a high level of professionalism and the ability to maintain discretion and confidentiality of information.

Requirements

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience.
• Experience with meeting coordination and logistics.
• Must be authorized to work in the U.S. without sponsorship now or in the future. RTX will not offer sponsorship for this position.

Nice To Haves

• Previous Administrative or Office Support Experience: prior experience in roles involving general administrative or office support tasks.
• Concur Travel & Expense Software
• Microsoft Office
• Aerospace industry experience.

Responsibilities

• Provide support to Executive Director, FP&A & the Controller:
• Calendar management
• Meeting and training support
• Travel arrangements
• Expense reports
• Organizational Chart Updates
• Issue Communications on behalf of director
• Help plan and support department and staff events
• Prepare presentations/charts as required
• Gather, compile and report on information requested
• Ad hoc support for SBU Accounting leaders and staff
• Provide support to other FP&A Senior Directors and teams:
• Schedule meetings
• Travel and expenses
• Room reservations and invites for onsite group meetings/events
• Perform normal office functions such as setting up and maintaining documents/files, arranging meetings, catering, requesting office and IT supplies, making proper referrals, and sending, receiving, referring, and answering emails
• Support approvals processing for policy requirements and document retention
• Lead Finance point of contact for the RSTARS Reward and recognition program
• Support onboarding new employees into FP&A team
• Answer questions relating to office operations and established policies and procedures
• Working independently on special assignments, handling confidential documents/information, and other administrative duties.

Benefits

• Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays.
• Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.
• Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement.
• Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company’s performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees