Senior Administrative Specialist

ASRC Federal•Washington, DC

About The Position

ASRC Federal is a leading government contractor furthering missions in space, public health and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. Join our team and discover why we are a top veteran employer and Certified Great Place to Work™ The individual will serve as a Project Coordinator for Space Operations Mission Directorate (SOMD) Front Office at NASA HQ. The primary responsibility for this position will be to assist a government office with travel, administrative support and task coordination. Temporary Hire: February 23 through March 31, 2026.

Requirements

Previous experience in the government or aerospace industry will be viewed favorably. Previous experience with Concur Government Edition (CGE) is also beneficial.
Knowledge and experience using Microsoft Office products is critical, including Outlook, Word, Excel and PowerPoint.
Comfortable using website applications to coordinate activities, store files, and enter data as needed. Experience with SharePoint is preferred.
Should possess strong analytical and interpersonal skills.
Possess excellent written and oral communication skills, attention to detail, and the ability to prioritize projects to meet deadlines.
The individual will be expected to learn general information about the major projects of the office and key terminology. A proactive and flexible demeanor is greatly preferred, to successfully support this dynamic, high-profile office.
Team player with a positive, can-do attitude and a willingness to learn new processes.
Ability to prioritize work and know how to communicate time estimates when there are competing priorities; can status assignment progress.
Some travel may be necessary -- locally and in US.
Bachelor’s degree with 5 or more years of relevant work experience.
Secret clearance (active ideal; must be a US Citizen)

Nice To Haves

NASA experience preferred.

Responsibilities

Provides coordination support to high-level leadership including coordinating with multiple stakeholders. Provide administrative support including tracking status of items, reports, and assisting in planning and coordination of meetings and events.
Maintains ownership of the SOMD leadership calendars and managers meetings, events and deconflicts the calendar as necessary.
Responsible for organizing meetings with participants nationwide and some meetings at offsite locations. This will entail reserving meeting rooms (as appropriate), inviting participants, running the computer, tracking actions, and in some cases, taking notes.
Identifies solutions to adjust schedule, assess conflicts and provide up to date information on schedule issues to the stakeholder.
Maintain actions for the front office senior leadership. Coordinate with other admins and team members to complete and reconcile actions.
Responsible for coordination of business practices including correspondence, creating and completing process for White Papers, decision memos and other deliverables.
Provides travel management support and travel budget reconciliation for SOMD front office.
Create PowerPoint Presentations and graphics to support program briefings.