Senior Administrative Specialist (Unclassified)

City of Cincinnati, OH•Cincinnati, OH

44d

About The Position

This unclassified employee leads, reviews and participates in the work of staff responsible for performing advanced-level professional work involving the application of independent judgment to ensure compliance with established policies and procedures, which may include personnel management, budget development/administration, program planning, project managment; management or organizational analysis studies, and other related administrative duties; and conducts a variety of professional level analytical and technical activities. Unclassified employees serve at the pleasure of the appointing authority and report to the director/appointing authority.

Requirements

Knowledge of standard English, grammar and usage; standard correspondence and report formats.
Principles of quantitative and qualitative analysis; principles of financial analysis; budget preparation and administration; accounting principles.
Management and administration of federal grant monies; the City's procurement process and requirements; general contract language and law.
Pertinent City, state and federal laws, codes and regulations; municipal legislative process.
Civil Service Rules; City Human Resources Policies and Procedures; EEO, ADA, Affirmative Action; union contracts; and other technical procedural materials related to departmental business.
Conflict resolution techniques; negotiation techniques. Principles and practices of human resource management; lead supervision and training; business processes and best management practices.
Manage staff to accomplish work objectives.
Establish work priorities.
Operate copy machines, printers, scanners, fax machines, office phone, smart phone, computer, laptop, and iPad.
Utilize Microsoft Office products including Word, Excel, PowerPoint, and Outlook, Adobe Pro, and various applications such as CHRIS, CFS, CBS and Sharepoint.
Assign, direct and evaluate the work of subordinate staff; supervise subordinate staff.
Process complex information while maintaining attention to detail; perform complex analyses of problems and formulate solutions to such problems.
Communicate clearly and concisely, both orally and in writing.
Make decisions based on data analysis and observation; demonstrates strict adherence to rules and regulations.
Interpret, explain and apply pertinent City, state and federal laws, regulations, ordinances, policies and procedures; interpret and apply rules of contract compliance.
Apply various criteria to evaluate contract bids and recommend selections.
Maintain confidentiality of City information.
Conduct investigations as appropriate.
Resolve disputes; negotiate compromises; handle grievances; negotiate union contract agreements.
Prioritize multiple duties and manage time related to assigned area of responsibility.
Take on new or additional work responsibilities and challenges; excel at tasks that require a strong focus on detail and a need for thoroughness.
Become highly specialized in area relevant to department.
Establish and maintain effective working relationships with those contacted in the course of work; recognize and respond to the needs of others and cultivate a supportive environment.
Operate assigned vehicle in performance of job duties (as required).
Utilize Microsoft Office e suite applications or equivalent productivity/professional software (must have strong skills in word processing, presentation development, and use of spreadsheets)
Have three years of experience in an equivalent classification have a Bachelor's degree in English composition, business, law, economics, finance, human resources, psychology, sociology, business administration, public administration, information processing, accounting, or a related field; OR Have five years of experience in an equivalent classification have successfully completed an Associate's degree or the equivalent number of college credits in the above named courses.
Possession of a valid Driver's License may be required.

Nice To Haves

A Master's Degree is preferred.

Responsibilities

Analyze and prepare operating and capital budgets; develop and monitor assigned budgets; read and evaluate appropriate financial statements; maintain appropriate financial records.
Coordinate departmental responses to City Council motions and referrals; provide technical expertise and advice to City Council, City administrators and other groups as requested.
Advise division heads, superintendent, and directors on how to handle administrative situations concerning personnel, budgets, contracts, etc.
Interpret Personnel Policies and Procedures, labor agreements, and Civil Service Rules to employees.
Keep director informed on important issues, policy changes, etc., verbally or through memos or reports.
Serve as a liaison with other divisions/departments/unions (legal, EEO or Civil Service) regarding personnel matters, such as contracts, grievances, disciplinary cases and handling complaints.
Write memos and reports of various kinds, including: new position requests to appropriate agencies, new information regarding policies to employees, personnel reports, responses to inquiries from the City Manager, correspondence to Director, etc.
Review and establish department performance goals with managers.
Analyze work procedures and recommend changes for more effective operations.
May represent the department/division to outside agencies and work with them on projects; acts as a liaison to external groups.
May be assigned to supervise a technical work program or section, or other functional unit in the agency.
May be assigned to perform specific technical tasks reporting directly to the agency head, or to coordinate technical activities or projects involving more than one work program or section.
May draft or review drafts of legislation affecting the agency's activities or responsibilities.
Develop and implement policies and procedures, written programs for job aids, and SOPs; act as a records custodian.
Conduct human resource activities, such as performance evaluations and hiring.
Perform other tasks related to the management of assigned programs, policies and procedures as needed.
Design, develop, and deliver presentations