Senior Administrative Specialist - Department of Pathology

St. Jude Children's Research Hospital • Memphis, TN

7d • $22 - $39

About The Position

The Department of Pathology is seeking a highly organized and detail-oriented Senior Administrative Specialist to provide comprehensive administrative support for the department’s administrative and clinical operations. This position will indirectly support the Chair, Senior Director, Faculty, and staff, ensuring smooth departmental operations and efficient workflow.

Requirements

• High school diploma/GED required. Bachelor's degree preferred.
• Minimum Requirement: 4+ years experience in administration or related areas.
• Experience Exception: Bachelor's degree with no experience required.
• Some experience with activities involving planning, organizing and coordinating is important.
• Experience with tasks that involve managing routine or repetitive activities, high attention to detail and clear communication are critical.
• Demonstrated experience working with office technologies including Microsoft Office (Word/ Excel/PowerPoint etc.).
• Proficiency with Microsoft 365 Office Suite, Teams, Workday, Concur, and Ironclad preferred.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent communication skills, both written and verbal.
• Demonstrated attention to detail, discretion, and ability to handle confidential information.

Responsibilities

• Provide administrative support for contract management, including drafting, tracking, and maintaining contracts using systems such as Ironclad.
• Assist with financial processes, including invoice review, requisitioning, and tracking departmental budgets.
• Coordinate travel arrangements, catering, supply management, and other general administrative tasks to support faculty, staff, and departmental operations.
• Utilize Workday for financial and administrative processes and Concur systems for staff travel.
• Utilize Ironclad for contract management.
• Maintain accurate records, prepare reports, and ensure compliance with institutional policies and procedures.
• Serve as a point of contact for internal and external stakeholders, facilitating communication and supporting departmental initiatives.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED