Senior Administrative Specialist – Mosquito Management
About The Position
Start Here. Grow Here. Stay Here. Are you an administrative powerhouse who loves working with numbers, solving problems, and making things happen? Step into a pivotal role where your expertise drives the financial heartbeat of our organization. You’ll take the lead on complex fiscal operations - translating policies into action, diving into research, and shaping a multi-year budget that spans operating funds, grants, projections, performance measures, and special projects. This role is perfect for someone with sharp analytical skills, exceptional attention to detail, and the confidence to make sound, independent decisions. Starting pay ranges from $23.56 to $25.00 per hour, with benefits beginning within 60 days of hire and numerous opportunities for professional growth and long-term career advancement with-in Sarasota County. Your next career opportunity is here - don’t wait to apply! Research and analyze financial information to support budget preparation, meetings, and planning for HHS (Health Human Services) Core Services Serve as the primary resource for entering operating budgets for Health and Human Services Core Service units Prepare, monitor, and maintain State Grant Funding programs to ensure compliance with Chapter 388, Florida Statutes for Mosquito Control Assist in developing financial strategies and educate staff on cost-reduction initiatives and policy interpretation Analyze, allocate, monitor, and approve expenditures in compliance with internal and external guidelines across multiple financial systems Perform month-end reconciliations and review revenue and expense reports for HHS Core Service units Originate eGenda items for Board of County Commissioners review, ensuring required documentation and policy compliance Coordinate with the Office of Financial Planning on Capital Asset inventory audits and compliance Act as Financial Agent for chemical and pesticide purchases and collaborate with Procurement throughout contract and bid processes Manage purchasing activities, including purchase requests, POs, invoice approvals, Purchase Card oversight, and maintenance of records for audit compliance Work Hours: Monday - Friday, 7:30 a.m. - 4:00 p.m.
Requirements
- An Associate's Degree from an accredited college or university in related field AND four (4) years of experience in administrative experience with some executive exposure
- Bachelor's Degree from an accredited college or university in or related field AND two (2) years of experience in administrative experience with some executive exposure
- Six (6) years of experience in administrative, secretarial, or communications experience with some executive exposure and managers discretion
Nice To Haves
- Knowledge of public sector contracting; establishing contracts, utilizing, and monitoring contracts for compliance
- Knowledge of GovMax, eGenda, OnBase, Acrobat, Smartsheet, Excel, Word, Outlook
Responsibilities
- Research and analyze financial information to support budget preparation, meetings, and planning for HHS (Health Human Services) Core Services
- Serve as the primary resource for entering operating budgets for Health and Human Services Core Service units
- Prepare, monitor, and maintain State Grant Funding programs to ensure compliance with Chapter 388, Florida Statutes for Mosquito Control
- Assist in developing financial strategies and educate staff on cost-reduction initiatives and policy interpretation
- Analyze, allocate, monitor, and approve expenditures in compliance with internal and external guidelines across multiple financial systems
- Perform month-end reconciliations and review revenue and expense reports for HHS Core Service units
- Originate eGenda items for Board of County Commissioners review, ensuring required documentation and policy compliance
- Coordinate with the Office of Financial Planning on Capital Asset inventory audits and compliance
- Act as Financial Agent for chemical and pesticide purchases and collaborate with Procurement throughout contract and bid processes
- Manage purchasing activities, including purchase requests, POs, invoice approvals, Purchase Card oversight, and maintenance of records for audit compliance
Benefits
- Health, Dental, Vision, and Life Insurance
- Short-Term and Long-Term Disability
- Flexible Spending Accounts
- Employee Assistance Program (EAP)
- Florida Retirement System (FRS)
- free gyms at multiple Sarasota County Government locations
- 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
Number of Employees
1,001-5,000 employees
