Senior Administrative Specialist for Academic Medical Center Chairman

Weill Cornell Medical College • New York, NY

27d • $35 - $48 • Onsite

About The Position

Under guidance, provides senior level executive support to senior staff within the department.

Requirements

• High School Diploma
• Approximately 5 years of experience as an executive assistant working for a high-level senior physician or executive
• Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise "people skills".
• Demonstrates ability to exercise standards of professionalism, including appearance, presentation and demeanor.
• Demonstrated proficiency with MS Office Suite and database applications.
• Excellent communication skills (both verbal and written).

Nice To Haves

• Bachelor's degree is preferred.

Responsibilities

• Ensures the smooth functioning of the executive office. Implements and monitors office systems to improve efficiency.
• Serves as a confidential secretary, handles situations of highly confidential and/or sensitive nature on a daily basis.
• Coordinates calendars and schedules appointments and meetings. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings.
• Coordinates projects relating to items such as regulatory issues, educational activities, philanthropic activities, fundraising efforts and program development.
• May develop, maintain and/or disseminate departmental or functional specific policies and procedures. May also be responsible for maintaining a departmental standard operating procedures (SOP) manual if available.
• Responsible for travel and conference arrangements. Organizes itinerary, makes appropriate reservations for travel and accommodations.
• Initiates and prepares written correspondence as needed and based on functional needs.
• Responsible for procurement activities related to goods, services, and/or equipment as needed.
• Responsible for disbursement/reimbursement activities as needed.
• Assists with responsibilities associated with professional organizations and external advisory boards and committees, which may include membership renewals, professional certifications, and journal renewals.
• Records and distributes meeting minutes. Provides follow up on action items identified during meetings.
• Answers phones, responds to inquiries and triages calls to appropriate personnel.
• Assists with special projects as directed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees