Senior Administrative Program Coordinator

University of Texas at Austin-posted 3 months ago
Full-time • Mid Level
Hybrid • Austin, TX
Educational Services
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This position supports Dana Center teams that support educators, administrators, and policymakers in creating seamless transitions throughout the K-16 system for all students. Plan and coordinate all logistical details for events, including in-person and virtual meetings, webinars, conferences, and special events around the United States. Assist with creation of external and internal websites for projects and clients. Use project management processes and tools to streamline and improve operations. Lead communication between administrative, communications, research, and evaluation teams to address needs and establish protocols.

  • Plan and coordinate all logistical details for events, including in-person and virtual meetings, webinars, conferences, and special events using the Smartsheet online platform.
  • Participate in cross-functional projects. Support the development of resources. Manage organizational calendars, capture project milestones, track invoices, submit purchase orders requests for processing, review vendor contracts, and other tools related to project management.
  • Facilitate communication among Dana Center staff, external service providers and consumers of services, resolving or redirecting issues in a timely fashion, assessing, researching, and prioritizing internal and external correspondence, and drafting responses or responding directly as appropriate.
  • Participate in processes and activities designed to establish an organizational culture that supports learning, collaboration, and collective responsibility in order to enhance professional relationships, job satisfaction, and organizational effectiveness. Support the needs of the Center.
  • Bachelor's degree.
  • Five years of experience coordinating or administering a project.
  • Organized and capable of planning and coordinating multiple tasks and managing time.
  • Attention to detail, effective problem-solving skills, and excellent judgment.
  • Proactive team player with demonstrated strong communication skills, both verbal and written English.
  • Demonstrated ability to communicate effectively with internal and external constituents.
  • Strong proofreading and editing skills, including consistency of format and style.
  • Experience coordinating events and using web-conferencing services.
  • Adaptable to changing conditions and flexible in working with different individuals.
  • Experience in education.
  • Experience using Smartsheets, Canvas, UT Box, Qualtrics, Zoom.
  • Experience with advanced features of Microsoft Office components such as: animations and formatting in PowerPoint and building templates with formulas and sorting features in Excel.
  • Salary range of $60,000+ depending on qualifications.
  • Retirement plan eligibility under Teacher Retirement System of Texas (TRS).
  • Potential for a hybrid work environment.
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