Senior Administrative Program Coordinator - Office of the Registrar

University of Texas at Austin

64d • $60,000

About The Position

The mission of the Office of the Registrar at the University of Texas at Austin is to support the academic mission of the University by empowering every student to succeed and equipping faculty and staff with tools to excel. We achieve this by safeguarding and maintaining academic records, collaborating to provide services that benefit our students and the campus community; delivering excellent service, and leading campus efforts to support, contribute to, and enhance the academic and student experience. The Office of the Registrar strives to be a trusted leader in the student and academic community by delivering responsive, excellent service, and proactive, innovative solutions. We are committed to fostering a supportive environment that promotes professional growth and development for our team, while providing tools that enhance teaching, learning, service, and research for the University. The Office of the Registrar emphasizes service excellence, accuracy, integrity, student success, continuous improvement, collaboration, and teamwork.

Requirements

• Bachelor’s degree in a field related to the work to be performed.
• Five years of experience coordinating programs.
• Demonstrated ability to work independently on multiple projects and priorities while maintaining a high level of accuracy and attention to detail.
• Excellent communication, collaboration, critical-thinking, and problem-solving skills.
• Demonstrated commitment to student-centered service delivery.
• Experience in academic innovation, curriculum development, or digital learning.
• Strong understanding of academic programs, student systems, curriculum, and data integration.
• Experience leading teams, coordinating without authority, and facilitating projects, workgroups, and initiatives.
• Experience leading and managing complex projects.

Nice To Haves

• Relevant and applicable higher education experience.
• Demonstrated skills in analytical and data analysis.
• Experience with digital badging platforms.
• Familiarity with higher education compliance standards.
• Certification in project management or change management.
• Experience in a large public research university setting.
• Master’s degree in higher education, instructional design, information systems, or related field.

Responsibilities

• Serve as a key member of the Registrar’s Office team.
• Contribute to a culture of innovation and continuous improvement.
• Support the development of a holistic student academic record, including micro credentials and other innovative approaches to assessment, curriculum, and learning.
• Coordinate campus-wide efforts to integrate digital credentials into academic and co-curricular programs.
• Collaborate with faculty and staff to design credentialed learning experiences aligned with institutional goals.
• Develop training and resources to support the campus community.
• Ensure compliance with FERPA, ADA, and data governance standards.
• Partner with campus IT, academic leadership, and University stakeholders to identify, implement, and evaluate tools that enhance the delivery of academic services that support the holistic student record.
• Analyze data related to credentialing and learning outcomes to inform decision-making.
• Collaborate with Office of the Registrar team to streamline services and enhance support for the holistic student record.
• Recommend and implement office policies and procedures that ensure compliance with applicable laws, University policies, rules, and regulations.
• Mentor staff and lead professional development initiatives focused on emerging trends in curriculum, credentialing, innovation, and student outcomes.
• Manage and assess Office of the Registrar projects assigned by the Assistant Vice Provost and University Registrar.
• Oversee all phases of program activities, including development, timelines, implementation, testing, and assessment of projects and programs.
• Work collaboratively with members of the Registrar’s Office leadership team, staff, and other campus partners throughout the project planning continuum.
• Perform other duties as assigned by the Assistant Vice Provost and University Registrar.

Benefits

• Salary: $60,000
• Retirement plan eligibility through Teacher Retirement System of Texas (TRS).
• Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree
• Number of Employees: 251-500 employees