Senior Administrative Professional

BB&E•Tyndall Air Force Base, FL

About The Position

BB&E is an employee-owned full service civil and environmental engineering and consulting firm, headquartered in Northville, Michigan, which services both the Federal and Industrial sectors throughout the United States. BB&E team members provide Environmental Consulting, Facilities Engineering and Program/Project Management Services to Federal and private sectors. BB&E is seeking a dynamic and detail-oriented Senior Administrative Professiona l to join our team, providing proactive logistical support to the Air Force Civil Engineer Center (AFCEC) Natural Disaster Recovery Directorate (NDR) at Tyndall AFB, FL.

Requirements

U.S. Citizenship and the ability to obtain/maintain a DoD Government Security Clearance (NACI) is required
Strong attention to detail
Experienced preparing meeting minutes and action items report
Experienced organizing and preparing meeting materials, managing meeting logistics, and facilitating meetings
Ability to work successfully within a team
Customer service driven work ethic requested
Office communication, verbally or in written format
Meeting preparation, coordination, and execution
Task & project management
Time management
Strong Communication Skills: Excellent verbal and written communication skills.
Software: Proficiency using MS Office Suite Applications, MS Project Management, ADP systems, Task Management Tool (TMT) and Workflow Systems.
Self-Starter: Highly motivated, with the ability to manage multiple tasks and deadlines autonomously.
Experience: Must have a minimum of five (5) years of experience in administrative work
Education: A minimum of a bachelor's degree is required.
Ability to stand/walk/climb/kneel/crouch and remain in a stationary position/sit at least 60% of the time
Ability to operate office equipment, including computer, copy machine, phone, etc.
Ability to use hands to finger, handle or feel objects or controls; reach with hands and arms
Capable of lifting up to 10 lbs.
Ability to see details of objects that are less than a few feet away
Ability to understand the speech of another person, speak clearly so listeners can understand, and talk or hear both in person and by telephone

Responsibilities

Work with Defense Travel System (DTS) Help Desk to verify all personnel are populated within the correct Division and all Action Officers (AOs) have proper access in DTS
Provide temporary duty (TDY) support; coordinate Division-level review and approval of Branch and Section personnel TDYs; prepare, track, adjust/amend, complete, and/or cancel travel requests
Prepare, track, adjust/amend, complete, and/or cancel travel orders in DTS for TDY trips and prepare travel read aheads and itineraries
Obtain Budget Analyst (BA) verification of funds availability and submit to for endorsement; work with Budget Analysts to ensure sufficient funding is loaded on lines of accounting (LOAs) in DTS; balance and correct DTS vouchers for compliance
Prepare and submit Emergency Requests for approval of unexpected travel
Provide Graphics Support and prepare draft presentations for high level briefing slides for MAJCOM, HAF and DRPM
Perform daily calendar management and assist with resolving conflicts
Provide logistical support to the NDR to support the continual function of the Division on a daily basis; read incoming correspondence, publications, regulations, and directives which may affect the organization, determine which can be acted on and take appropriate action, such as obtain clarification from originating offices when necessary, determine which ones impact/affect subordinate units and ensure units are informed, assist personnel in interpreting instructions, and establish action required
Receive telephone calls, greet visitors, and ascertain the nature of the calls or visits; based upon detailed knowledge of the organization and its programs and operations
Maintain scheduling and coordination of daily calendars; coordinate Division-level calendars with internal and external stakeholders, branch, and section level staff; schedule and assist with facilitating in in person and virtual meetings.
Organize the employee recall rosters and assist in Division-level review, coordination, and consolidation of Branch and Section updates
Assist in Division-level review, coordination, and consolidation of Branch and Section submittals; review various documents for accuracy and coordinate signatures; ensure correspondence meets Air Force standards appropriate to the customer served, including senior executive leadership, higher headquarters, Congressional, or other senior level internal and external stakeholders

Benefits

Participation in the Employee Stock Ownership Plan – BB&E is 100% employee-owned!
Discretionary bonus
Medical, Dental, and Vision Insurance with health care concierge
Employer provided Short-Term & Long-Term disability
Employer-provided Life insurance
Employee options for supplemental life, supplemental accident, critical illness, hospital indemnity, and Identity theft protection benefits
Generous PTO plus 11 paid holidays
Traditional & Roth 401(k) options with fully vested employer match
Tuition reimbursement & professional development
Employee referral program
Employee discounts
Employee Assistance Program (EAP)
Pet insurance discount
Applies only to full-time employees