About the position
At Blue Origin, we envision millions of people living and working in space for the benefit of Earth. We're working to develop reusable, safe, and low-cost space vehicles and systems within a culture of safety, collaboration, and inclusion. Join our diverse team of problem solvers as we add new chapters to the history of spaceflight! We are seeking a proactive, organized, and detail-oriented Senior Administrative Coordinator to provide high-quality administrative support to multiple Senior Directors and Vice Presidents. This role operates within a shared support model, offering task-driven, efficient administrative assistance across a range of leaders and teams. The Senior Administrative Coordinator plays a vital role in keeping daily operations moving smoothly, ensuring that leaders can focus on strategic initiatives. This is an excellent opportunity for career administrative professionals who thrive in a fast-paced, team-oriented environment and are excited to grow in a mission-driven organization. We are looking for someone to apply their technical expertise, leadership skills, and commitment to quality to positively impact safe human spaceflight. Passion for our mission and vision is required!
Responsibilities
- Provide calendar management, meeting scheduling, and coordination for multiple leaders across teams
- Arrange domestic and international travel, including itineraries and logistics
- Process and track expense reports, invoices, and related documentation
- Assist with meeting logistics, including agendas, materials, note-taking, and follow-ups
- Support basic site administrative functions as needed (e.g., space planning coordination, supply ordering, visitor logistics)
- Maintain document organization and version control across shared systems
- Communicate effectively with internal stakeholders and partner EAs
- Work collaboratively within a centralized support model under the guidance of a Senior EA
Requirements
- 5-7 years of experience in an administrative, coordinator, or office support role
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and/or Google Workspace
- Strong time management and organizational skills with high attention to detail
- Ability to handle sensitive and confidential information with professionalism and discretion
- Excellent verbal and written communication skills
- Customer-service mindset with a proactive, flexible approach to shifting priorities
- Ability to earn trust, maintain positive and professional relationships, and contribute to a culture of inclusion
- Must be a U.S. citizen or national, U.S. permanent resident (current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum
Nice-to-haves
- College degree
- Experience supporting multiple stakeholders or working in a shared services model
- Familiarity with travel booking platforms and expense management systems (e.g., Concur, Navan)
- Experience with international travel, including travel booking sites and protocols
- Experience in a fast-paced, highly technical or operations-focused environment
- Interest in aerospace, technology, or mission-driven organizations
Benefits
- Medical, dental, vision, basic and supplemental life insurance
- Paid parental leave
- Short and long-term disability
- 401(k) with a company match of up to 5%
- Education Support Program
- Paid Time Off: Up to four (4) weeks per year based on weekly scheduled hours, and up to 14 company-paid holidays
- Discretionary bonus: Bonuses are designed to reward individual contributions as well as allow employees to share in company results
