Senior Administrative Coordinator

BMC Software•Boston, MA

11d•$50,000 - $70,000

About The Position

POSITION SUMMARY: Performs complex administrative duties in preparation and completion of all fiscal and administrative projects. Responsible for all aspects of office operations including preparation of presentations, spreadsheets, charts, correspondence, scheduling meetings, managing calendars, maintaining office inventory, ordering supplies, taking minutes of meetings, sorting and distributing mail, responding to inquiries, triaging and routing calls, maintaining and updating contract database, assisting with new hire processing and other personnel related items.Serves as the resident expert on department policies & procedures. Position: Senior Administrative Coordinator Department: Dental Clinic Schedule: Full Time JOB REQUIREMENTS EDUCATION: Bachelor’s Degree or equivalent combination of training and experience. EXPERIENCE: Minimum of 3 years’ experience in medical or healthcare institutions, preferably in academic medicine. KNOWLEDGE AND SKILLS: Strong analytical ability to develop and analyze budgets and provide supporting justification. Ability to work independently, prioritize tasks, meet deadlines, and maintain attention to detail. Exemplary written and verbal communication skills, with a professional, courteous telephone manner. Strong interpersonal skills for handling confidential information, communicating policies, and interacting with individuals from diverse backgrounds, including influential stakeholders. Proficiency in Microsoft Office applications (Word, Excel, Access, PowerPoint, Outlook) and web browsers; experience with statistical analysis tools is a plus. Excellent record-keeping, office organization, and computer literacy for managing statistical data, creating schedules, and maintaining detailed records of departmental and confidential personnel activities. Ability to maintain strict protocols for all confidential or sensitive information. Individual with oral surgery and dentistry experience and understanding of dental terminology highly preferred. Compensation Range: $50,000.00- $70,000.00 This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being. NOTE: This range is based on Boston-area data, and is subject to modification based on geographic location. Equal Opportunity Employer/Disabled/Veterans According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or “apps” job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment. Working at Boston Medical Center is more than a job. It’s a chance to make a difference as part of our mission to provide exceptional and equitable care to all. As a nationally-recognized leader in health equity, nursing, initiatives to combat climate change, and many other areas, BMC is dedicated to improving the health of our community in Boston and beyond. BMC’s mission to provide exceptional care without exception extends to our employees, and we have been recognized as a top employer and best place to work. A strong sense of teamwork and support for our staff are the bedrock of BMC, as we know that we can only provide exceptional care to patients when our staff are cared for too. Boston Medical Center is an equal employment/affirmative action employer. We ensure equal employment opportunities for all, without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity and/or expression or any other non-job-related characteristic. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to [email protected] or call 617-638-8582 to let us know the nature of your request. Boston Medical Center participates in the Electronic Employment Verification Program. As an E-Verify employer, prospective employees of BMC must complete a background check before beginning their employment at the hospital. BMC requires all staff to be vaccinated against COVID-19 and flu, as well as receive a booster dose of the COVID-19 vaccine. According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or “apps” job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment. To avoid becoming a victim of an employment offer scam, please follow these tips from the FTC: FTC Tips

Requirements

Bachelor’s Degree or equivalent combination of training and experience.
Minimum of 3 years’ experience in medical or healthcare institutions, preferably in academic medicine.
Strong analytical ability to develop and analyze budgets and provide supporting justification.
Ability to work independently, prioritize tasks, meet deadlines, and maintain attention to detail.
Exemplary written and verbal communication skills, with a professional, courteous telephone manner.
Strong interpersonal skills for handling confidential information, communicating policies, and interacting with individuals from diverse backgrounds, including influential stakeholders.
Proficiency in Microsoft Office applications (Word, Excel, Access, PowerPoint, Outlook) and web browsers; experience with statistical analysis tools is a plus.
Excellent record-keeping, office organization, and computer literacy for managing statistical data, creating schedules, and maintaining detailed records of departmental and confidential personnel activities.
Ability to maintain strict protocols for all confidential or sensitive information.

Nice To Haves

Individual with oral surgery and dentistry experience and understanding of dental terminology highly preferred.

Responsibilities

Performs complex administrative duties in preparation and completion of all fiscal and administrative projects.
Responsible for all aspects of office operations including preparation of presentations, spreadsheets, charts, correspondence, scheduling meetings, managing calendars, maintaining office inventory, ordering supplies, taking minutes of meetings, sorting and distributing mail, responding to inquiries, triaging and routing calls, maintaining and updating contract database, assisting with new hire processing and other personnel related items.
Serves as the resident expert on department policies & procedures.