Senior Administrative Coordinator

TEKsystems•Madison, WI

8d•$22 - $26•Onsite

About The Position

The Senior Administrative Coordinator delivers comprehensive administrative support to the Device Manufacturing Site, engaging with all levels of management across the organization. This role is responsible for overseeing and managing key administrative processes and functions, while providing direct support to Site Leadership. Core responsibilities include coordinating logistics such as calendar management, scheduling appointments and meetings, preparing meeting materials, arranging travel through the company system, and creating and submitting expense reports.

Requirements

Comprehensive administrative and organizational skills including thorough knowledge of standard office procedures
Demonstrated ability to handle confidential information with discretion and maintain a consistently professional demeanor.
Ability to utilize IT systems effectively, including teleconferencing platforms, to support daily operations
Demonstrated comprehensive proficiency in the Microsoft Office Suite.
Competence in Microsoft Office Suite

Nice To Haves

Working knowledge of SharePoint and Visio an advantage
Pharmaceutical, medical or related industry experience, preferred.

Responsibilities

Coordinating meetings for Site Leadership as needed (incl. but not limited to RTB, Global Internal Manufacturing Leadership Meeting etc.) and facilitating ad hoc requests.
Supports hiring of new personnel, including setting up interviews, IT set up, site orientation, work-space needs, etc.
Managing and maintaining the SharePoint site for Internal Global Manufacturing Madison, and other key Madison communication channels, distribution lists, etc.
General office administration – post, couriers, stationery, and vendor management and distribute incoming and outgoing mail, as needed.
Welcome visitors to the office in a polite and professional manner
Manage and control the supply stocks/budget
Book and organize meeting rooms and catering for on-site meetings.
Knowledge of Concur travel and expense platform to provide support Site Leadership with travel/expenses.