Senior Administrative Coordinator

UVA Health System • Newcomb Hall, VA

250d • $27 - $33

About The Position

The Department of Media Studies at the University of Virginia is seeking a Senior Administrative Coordinator to join a dynamic and growing department to provide administrative, academic, and event support to faculty and students. This individual will work closely with the Department Manager to support a composite of operational functions.

Requirements

• High School Diploma
• Six years of experience. Bachelor's degree may substitute for experience.

Nice To Haves

• Demonstrated knowledge of general office practices and procedures
• Ability to manage multiple responsibilities while paying attention to detail
• Working knowledge of SIS, Workday, and other University systems
• Strong computer skills and proficiency in MS Word and Outlook and also use of cloud-based document management (Microsoft Office OneDrive, Box, Smartsheet) to share and collaborate with others

Responsibilities

• Reception - provide support for students, staff, or community visiting or contacting the office by greeting visitors, answering the phone lines, and monitoring a shared central email address
• Planning events including visiting speakers, colloquia, faculty meetings, student gatherings, and graduation
• Arranging travel and accommodations and processing reimbursements and honoraria for guests
• Create expense reports, supplier invoice requests and purchase orders in Workday
• Maintain the Department web site, social media accounts, and email lists; communicate pertinent events and opportunities to faculty and students
• Develop fall and spring course schedules for undergraduate and graduate programs; work with the University Registrar's office to establish room assignments
• Advise students and advisors of program requirements and deadlines, and subsequently track students' progress through their completion of program requirements
• Process student actions as needed, including processing academic requirement exceptions, change of grade forms, study abroad paperwork, probationary documents, declarations of major procedures, and graduation processing forms
• Provide additional support to Director of Graduate Studies and Director of Undergraduate Programming, as needed

Benefits

• UVA benefits

What This Job Offers

• Career Level: Entry Level
• Industry: Hospitals
• Education Level: High school or GED