Senior Administrative Coordinator II

Texas A&M University Health Science Center • College Station, TX

438d

About The Position

The Senior Administrative Coordinator II at Texas A&M University Health Science Center is responsible for providing comprehensive administrative support to a unit or specialized activity. This role involves exercising discretion and independent judgment on significant matters, supervising assigned staff, and coordinating various administrative functions to enhance operational efficiency within the department.

Requirements

• Bachelor's degree or equivalent combination of education and experience.
• Seven years of experience in office administration.
• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Ability to organize work effectively and prioritize objectives with discretion and independent judgment.
• Ability to multi-task and work cooperatively with others.
• Strong interpersonal, planning, and organizational skills.
• Excellent verbal and written communication skills.
• Strong leadership and organizational skills.

Nice To Haves

• Knowledge of faculty hires management skills.

Responsibilities

• Manage the Department Head's calendar of meetings and special events.
• Organize campus-level meetings with constituents as required.
• Anticipate future schedule conflicts and resolve them promptly.
• Manage highly confidential information with discretion.
• Coordinate Tenure and Promotion Packets (Interfolio).
• Coordinate Department Budget planning with the Office of Business Affairs.
• Manage travel arrangements and process reimbursements for faculty, staff, students, and guest speakers through Concur.
• Coordinate graduate faculty appointments with Office Graduate and Professional Studies for submission to the Graduate Faculty Portal.
• Manage hiring paperwork for faculty and adjunct hires through the Dean of Faculties Portal and WorkDay.
• Manage Department Hiring for faculty, staff, student assistants, and graduate research assistants.
• Assist with the oversight of Graduate Teaching Assistants and Student Assistants regarding timesheets and tuition.
• Maintain and update the department website through CMS.
• Oversee training for staff and student assistants in various systems.
• Facilitate faculty CV updates and upload to Quick Base for the Department Website.
• Collect and file all syllabi each semester.
• Provide direct support for the Ph.D. Program, Health Services Research.
• Maintain and update the Ph.D. program website.
• Coordinate student logistics with various university offices.
• Work collaboratively in a cross-functional team environment.
• Participate in the planning and execution of administrative operations.
• Establish goals and objectives of administrative operations.
• Plan, implement, coordinate, analyze, monitor, and evaluate administrative support functions.
• Analyze internal processes and recommend procedural or policy changes.
• Assist in the development of budget and formulate management policies.
• Monitor compliance with policies and procedures.
• Prepare and review operational and special reports.
• Plan and conduct meetings, workshops, and training programs.
• Manage department property including over 150 assets.
• Manage approval and review of degree plans, tuition waivers, and dissertation committee members for the Ph.D. program.
• Manage logistical aspects of the Ph.D. Committee.

Benefits

• Commensurate salary based on experience.
• Professional development opportunities.
• Retirement programs.
• Employee discount programs.
• Flexible spending accounts.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree
• Number of Employees: 10,001+ employees