Senior Administrative Coordinator, Donor Relations and Stewardship

Loyola Marymount University-posted 3 months ago
$25 - $31/Yr
Full-time • Entry Level
Westchester, CA
1,001-5,000 employees
Educational Services
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Provide administrative assistance to the office of Donor Relations and Stewardship. Create and maintain a professional office environment that will promote efficiency and support the daily operations, intermediate and long-range goals of the department. Provides support to University-wide development efforts, including those of the President, the Senior Vice President of University Advancement, and development directors. LMU believes that diversity and excellence go together; therefore we seek to hire individuals who have a significant potential for cultural contribution in the workplace and a commitment to working effectively with colleagues and donors from diverse backgrounds.

  • Serve as the main point of contact for the Office of Donor Relations and Stewardship for both internal and external inquiries.
  • Liaison with the President's Office and other University leadership in regard to acknowledgement letters.
  • Support other acknowledgements, donor recognition and stewardship opportunities for donors.
  • Work within the donor database and other systems of record to ensure relevant information is included and maintained in a timely manner.
  • Oversee the Donor Relations and Stewardship budget activity including: paying invoices; tracking outstanding invoices; monthly budget reconciliations.
  • Manage the inventory and tracking of donor recognition gifts.
  • Manage work-study student assistants as assigned.
  • Perform other duties as requested.
  • Typically a Bachelor's degree or equivalent experience.
  • Minimum 4 years of progressively responsible office management, administrative duties, bookkeeping and/or event coordination.
  • Excellent communication skills (both written and oral) allowing for result oriented and positive customer service with both internal and external constituents.
  • Excellent interpersonal skills are required in order to coordinate with other departments and maintain open lines of communication with necessary parties.
  • Maintain confidentiality of records, correspondence and other administrative support.
  • Demonstrate initiative, flexibility and being a team player.
  • Demonstrated organizational skills needed for quick turn-around and frequent periods of high volume.
  • Demonstrated computer competency and competent knowledge of Microsoft Office systems, specifically Excel.
  • Preferable a basic knowledge of inDesign, Banner, Workday, ThankView, SmartSheet and Advance.
  • Salary range $25.19 - $31.49 Salary commensurate with education and experience.
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