Senior Administrative Associate, College of Natural Sciences

University of Texas at Austin

1d • $58,000 • Onsite

About The Position

The College of Natural Sciences at the University of Texas at Austin strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University. What starts here really does change the world. For more information about the College of Natural Sciences, please visit. https://cns.utexas.edu. This position provides high-level administrative support for the Dean's Office, including financial processing, scheduling, event coordination, and office operations. This role ensures efficient workflow, accurate transaction management, and exceptional service for internal and external stakeholders.

Requirements

• A bachelor's degree and at least three (3) years of recent clerical experience with general office functions.
• Proficiency with digital tools and platforms, including Microsoft 365 and standard office equipment.
• Comfort learning new systems and procedures.
• Demonstrated reliability, including consistent follow-through and timely completion of tasks.
• Proven ability to prioritize responsibilities and manage concurrent projects, while maintaining a high level of accuracy and attention to detail.
• Excellent written, oral, and interpersonal communication skills.
• Relevant education and experience may be substituted as appropriate.

Nice To Haves

• Experience with UT Austin systems, policies, and processes, including purchasing and payment policies.
• Experience planning, coordinating, and executing events of varying size and complexity.

Responsibilities

• Financial and Budget Support: Assist the Dean's Office leadership with transaction tracking and budget management for special initiatives. Process vouchers, payments, purchase orders, and travel-related documents for select events. Process vouchers and payments for the Dean's travel; provide guidance on exception requests and entertainment expenses for events hosted or attended by the Dean. Oversee One-Time Funding Requests processed through the Dean's Office, collaborating with the Business Services team to identify appropriate accounts and ensure completion through final payment.
• Event Planning and Execution: Provide logistical and planning support for college-wide events hosted by the Dean's Office (e.g. holiday parties, receptions, award celebrations). Play a leading role in the biannual Texas Science Festival, including website and marketing development, Zoom webinar execution, and participant training for live and virtual events.
• Reception and Office Support: Manage the Dean's reception area and inventory; supervise student employees and provide backup reception assistance.
• Calendar and Scheduling Support: Provide backup scheduling support, including appointment coordination, meeting confirmations, and assisting the Dean when needed.
• Smartsheet Management: Maintain and manage the Smartsheet account for the Dean's Office.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 251-500 employees