Senior Administrative Associate, Purchasing Coordinator

About the position

The Purchasing Administrator works in a dynamic office environment consisting of Administrative, Business Professional and Management personnel. The group is very dependent on one another with day-to-day activities. Environment can be fast paced at times. He/She will review, and process Material Requests (MR) submitted and routed to buyer via buyer worksheets. These worksheets provide the opportunity to analyze the request and discuss with the appropriate groups before a purchase is made. Submit request for quote (RFQ) to vendors that support or list the specific product or product line.

Responsibilities

• Responsible for receiving and evaluating solicited quotes for purchase of components within the area of responsibility.
• Support purchases with continual market value research for components or products purchased within the area of responsibility.
• Follow purchasing procedures for bids/quotes and negotiate with the selected vendors to provide the best overall value.
• Help other purchasing agents as directed.
• Review mismatch voucher report and correct purchase orders (PO) as required to clear items.
• Communicate with suppliers on a regular basis regarding purchase order status and action plans for products exceeding promised delivery dates or schedules.
• Follow up on the Aging PO Report for past due PO's.
• Follow up on open purchase orders not quoted or invoiced.

Requirements

• Demonstrated knowledge or previous experience in aircraft materials/component repair cycle, and/or general Finance and Accounting knowledge.
• Detail oriented, strong communication/interpersonal skills.
• Willingness to continuously learn new skills.
• Professionalism, team oriented, strong problem-solving skills and ability to organize/prioritize workload.
• Attention to detail.

Nice-to-haves

• Previous MIPS and Airline inventory experience preferred, but not critical for success.
• Knowledge of the Aircraft Materials mission statement and purpose.