Senior Administrative Associate - Experimental Test and M&P

Gulfstream Aerospace Corporation • Savannah, GA

1d • Onsite

About The Position

Under minimal supervision, provides advanced administrative support and coordinates specific activities as assigned within the department. Possesses familiarity with corporate operations and staff.Job DescriptionPrinciple Duties and Responsibilities:Essential Functions: Performs a wide range of administrative support duties as required, including but not limited to using word processing and advanced spreadsheet applications on a PC, filing, directing phone and in-person requests for information, preparation of internal correspondence, schedule and travel coordination, mail processing, and departmental meeting support. Accomplishes specific departmental responsibilities in accordance with published departmental work instructions. Maintains department procedures and work instructions. Works with specialized software applications to develop controls and reports for the department, division or company. Participates in the administrative preparation and tracking of departmental budget, annual objectives and strategic planning efforts. Participates in departmental or cross-functional teams as appropriate. Assist in procedure development as required. Takes appropriate action when non-conformances are identified. Maintain accurate records as required. Acts in a safe manner and seeks to ensure the safety of others in the immediate work environment. Performs a wide range of special projects as assigned.Perform other duties as assigned.

This job requires one to be able to read, write, speak, and understand the English language.

Requirements

• High School Diploma or GED required
• Six years demonstrated administrative experience is required
• Extensive experience in administering documentation systems and complex office administration is required
• The use of sophisticated office equipment and software is required
• PC literacy is necessary as well as demonstrable proficiency in grammar, spelling, typing, composition and math
• Addtl education demonstrating continued learning and growth in the job is required
• Familiarization with all Microsoft Office Products (OneNote, Word, Excel, TEAMS, etc)

Nice To Haves

• An AA/AS degree is desirable

Responsibilities

• Performing a wide range of administrative support duties
• Using word processing and advanced spreadsheet applications on a PC
• Filing
• Directing phone and in-person requests for information
• Preparation of internal correspondence
• Schedule and travel coordination
• Mail processing
• Departmental meeting support
• Accomplishing specific departmental responsibilities in accordance with published departmental work instructions
• Maintaining department procedures and work instructions
• Working with specialized software applications to develop controls and reports for the department, division or company
• Participating in the administrative preparation and tracking of departmental budget, annual objectives and strategic planning efforts
• Participating in departmental or cross-functional teams as appropriate
• Assisting in procedure development as required
• Taking appropriate action when non-conformances are identified
• Maintaining accurate records as required
• Acting in a safe manner and seeks to ensure the safety of others in the immediate work environment
• Performing a wide range of special projects as assigned
• Reporting to the Director
• Preparing, organizing and storing information in paper and digital form
• Dealing with queries on the phone and by email
• Ordering IT hardware/software
• Greeting visitors at reception
• Managing daily activities, scheduling meetings, booking rooms and answering phones
• Arranging travel and accommodation
• Arranging post and deliveries
• Updating computer records using a database
• Printing and photocopying
• Ordering office and breakroom supplies
• Liaising with suppliers and contractors
• Liaising with staff in other departments, e.g. finance, HR
• Assisting with purchasing miscellaneous supplies
• Working with SharePoint administrators to help develop sites/capabilities
• Developing Organization charts
• Managing visitor parking
• Building access
• Motor vehicle requests
• Training coordinator

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED