Senior Administrative Associate, Department of Mechanical Engineering

University of Texas at Austin

30d • $53,000 • Hybrid

About The Position

As a top-10 engineering school, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. In the Walker Department of Mechanical Engineering, we design and build devices and systems that transform industries and improve lives around the world. With nearly 70 faculty members, 30 academic staff members, 1500 students and thousands of alumni worldwide, the Walker Department has a supportive community aspired to solve the most pressing challenges of the 21st century through world class research, unsurpassed student education, and dedicated service to the community. This job description may not include all assigned duties, responsibilities, or aspects of the job described.

Requirements

• Bachelor's Degree in a business-related field with three years of relevant experience.
• Experience with UT mainframe application and web modules.
• Excellent oral and written communication skills.
• Experience working in an office environment.
• Demonstrated creative and analytical thinking.
• Experience with databases and working with confidential information.
• Extensive experience using Excel and Adobe Acrobat software and comfortable with other software applications.
• Relevant education and experience may be substituted as appropriate.

Nice To Haves

• Bachelor's degree in a field related to the work to be performed.
• At least 2-3 years of experience at UT-Austin

Responsibilities

• Manages all departmental Procurement Card (Procard) documentation for accuracy.
• Process monthly Procard (VP7) for all Mechanical Engineering (ME) department faculty and staff.
• Provide Procurement processing for the ME department.
• Process procurement-related documents affiliated with purchases, including purchase orders via UT Market, Point Plus, and Procard.
• Act as Procurement expert to provide advice and information to ensure Faculty are fully aware of their purchasing options to adhere to UT and ME procurement policy.
• Process monthly VP9 documents affiliated with eShipGlobal and IDT correction of Charges (VT6s) affiliated with Procard VP7s and VP9s (due to Master View issues).
• Collaborates with the Inventory Coordinator to locate tagged items; this includes preparing the self-tagging form for ME inventory via the purchasing form.
• Other related functions as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level