Senior Administrative Associate, Career Engaged Learning

University of Texas at San Antonio • San Antonio, TX

80d

About The Position

The Senior Administrative Associate works to coordinate and/or direct the administration of a large department or unit. This position oversees a department or unit's fiscal, budgetary, personnel, faculty, and other administrative matters. The role requires formulating complex administrative decisions requiring a thorough knowledge of regulations, policies, and procedures, and using initiative and independent judgment to relieve one or more administrators of administrative matters and decisions. The Senior Administrative Associate acts as an administrative specialist for the department or unit, handling complex office decisions and overseeing the coordination of administrative duties.

Requirements

• High school graduate or GED.
• Nine (9) years of increasingly responsible administrative, clerical, or office experience.
• At the department's discretion, a Bachelor's degree may be substituted for five (5) years of experience.
• Ability to maintain the security and integrity of UT San Antonio and its infrastructure.

Nice To Haves

• Demonstrated ability to apply knowledge in everyday work situations while utilizing independent judgment.
• Proficient in Microsoft Office Suite.

Responsibilities

• Oversees a department or unit's fiscal, budgetary, personnel, faculty, and other administrative matters.
• Formulates complex administrative decisions requiring a thorough knowledge of regulations, policies, and procedures.
• Uses initiative and independent judgment to relieve one or more administrators of administrative matters and decisions.
• Acts as an administrative specialist for the department or unit.
• Handles complex office decisions.
• Oversees the coordination of administrative duties.
• Supervises, hires, and trains clerical staff and maintains personnel files.
• Establishes organizational policies, work rules, and operating procedures.
• Assists in preparing department and/or unit fiscal year operating budgets.
• Maintains accounting records, prepares monthly reports, and approves expenditures for multiple accounts.
• Collects data from various sources and analyzes for accuracy, completeness, and relevance.
• Prepares complex, statistical, technical, financial, confidential, and other various reports, charts and graphs.
• Provides counsel to administrators on departmental or institutional matters.
• Creates arrangements for official guests and receives them in the absence of the administrator.
• Performs annual evaluations of assigned clerical staff.
• Takes a proactive approach to assist co-workers in various tasks, to ensure safety.
• Performs work tasks in a safe manner and under work instructions.
• Creates recommendations to improve safety.
• Performs other duties as assigned.

Benefits

• Salary Range: Up to $45,000 annualized, commensurate with education, experience and qualifications.
• Hours: up to 40 hours per week, exempt.

What This Job Offers

• Industry: Educational Services
• Education Level: No Education Listed