Senior Administrative Assistant

City of Allen, TX • Allen, TX

358d • $1,577 - $2,287

About The Position

The purpose of this position is to provide administrative support to the operation of City departments and services. This is accomplished by coordinating and completing numerous activities related to the City and its departments. Other duties may include providing customer service, assisting with board and commission meeting processes, maintaining records and databases and interfacing with other City employees and citizens. This position does not provide direction to other employees.

Requirements

• High School diploma or equivalent plus two (2) years of relevant work experience.
• Valid Class C Drivers License.

Responsibilities

• Provides support to the department by handling correspondence, distributing mail, writing memos and letters, making copies, managing the flow of information for the department, overseeing purchasing and accounts payable tasks, utilizing computer programs and software, generating and distributing reports for the department and processing purchase orders, time sheets and leave requests.
• Provides customer service by greeting and assisting customers, taking incoming calls, routing calls to the correct office or person, copying and distributing messages within the office, answering questions from citizens, applicants, employees and the general public, assisting customers with complaints and making calls for the department when necessary.
• Provides numerous administrative services by scheduling appointments, typing, proofreading and preparing reports, screening calls and participating in the duties relating to department administration, advertising and updating open positions, publishing legal notices, maintaining department inventories including ordering and maintaining office equipment and supplies, maintaining personnel files, payroll records and agenda items, and providing assistance to other departments and preparing special projects as requested.
• Assists with meeting, board and commission processes by preparing, assembling and delivering meeting packets, coordinating and scheduling meetings, assisting in preparing presentations and presentation materials and typing agendas and minutes.
• Maintains records and databases by updating and maintaining files and records, creating and maintaining databases, obtaining and entering information into databases, compiling and preparing information for reports and researching or searching for information in files and databases. May serve as the Records Liaison Officer for the department's Records Management Program.

Benefits

• 401k
• health_insurance
• paid_holidays
• professional_development

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED