Senior Administrative Assistant ($34.52 - $42.60)

Namz Group • Newport Beach, CA

7d • $35 - $43 • Onsite

About The Position

The Senior Administrative Assistant is an integral part of the Corporate Affairs team. This position provides support to five senior executives for administrative needs, document management, budget and vendor management, community outreach coordination and communications needs. The ideal candidate is highly detailed, adaptable and a talented communicator and relationship builder.

Nice To Haves

• Bachelor's Degree (or equivalent experience)
• 2 - 5 years of Relevant Work Experience
• Strong proficiency with Google products (Mail, Drive, Calendar, Meets, Google Docs, Slides, Sheets), Microsoft products (Word, Excel, Powerpoint) and Adobe

Responsibilities

• Manage complex calendars, meeting coordination, and travel logistics for the communications and public affairs executive team
• Handle day-to-day office operations, including IT requests, supply procurement, expense reporting, and onboarding new staff members
• Oversee the drafting, formatting, and proofing of critical materials such as media articles, reports, and high-level presentations
• Manage the end-to-end accounts payable process, including vendor relations, contract tracking, and invoice processing within the department budget
• Support public affairs initiatives by managing stakeholder contact lists, organizing community events, and maintaining a corporate photography database

Benefits

• paid time off
• matching 401(k)
• health benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Number of Employees: 5,001-10,000 employees