Senior Administrative Assistant

Children's Network of Hillsborough•Egypt Lake-Leto, FL

20d•$55,000 - $55,000•Onsite

About The Position

The Senior Administrative Assistant provides comprehensive administrative support to the Executive Administrative Assistant and assists in managing the day-to-day operations of the Executive Office, with a primary focus on supporting the Chiefs of the agency. This position plays a key role in ensuring efficient communication, scheduling, and coordination across executive leadership. The Senior Administrative Assistant maintains a high level of professionalism, discretion, and organizational skill while handling sensitive information and representing the agency in a manner aligned with its mission and values.

Requirements

A bachelor's degree in business administration, social work, public administration, or a related field with two years’ experience is preferred. An associate's degree in a relevant field, such as office administration or social services, may be acceptable for candidates with a minimum of 5 years’ experience
The Senior Administrative Assistant should possess exceptional organizational and time management skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment.
Strong written and verbal communication skills are essential, along with a high level of professionalism and discretion when handling sensitive or confidential information.
The Senior Administrative Assistant must demonstrate strong attention to detail, problem-solving ability, and sound judgment.
Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and comfort with scheduling platforms and virtual meeting tools are required.
The candidate should also be adaptable, proactive, and able to work both independently and collaboratively with executive leadership and staff at all levels.
Valid driver’s license required, with proof of insurance
Driver’s license check is a requirement
Criminal background screening (fingerprinting) (Local Law Enforcement and FBI/FDLE)
Drug Screening is a requirement
Must possess excellent written and verbal communication skills.
Must possess basic mathematical skills, including the ability to add, subtract, multiply, and divide in all units of measure using whole numbers, fractions, and decimals.
Must demonstrate strong critical thinking and problem-solving skills, with the ability to assess situations, identify potential issues, and implement appropriate solutions independently or with minimal direction.

Responsibilities

Support daily administrative operations of executive leadership, with specific focus on tasks related to the Chiefs of the agency
Manage calendars, schedule meetings, and coordinate logistics for internal and external appointments
Prepare, proofread, and edit correspondence, reports, and presentations for leadership review
Track and follow up on assignments, projects, and deadlines as directed by the Executive Administrative Assistant
Handle confidential and time-sensitive information with integrity and discretion
Assist in the preparation of materials for Board meetings, executive leadership meetings, and strategic planning sessions
Arrange travel and submit expense reports for Chiefs and other executive staff as needed
Serve as a liaison between the executive leadership and internal departments or external partners
Maintain organized electronic and physical filing systems
Perform other administrative duties as assigned to support the Executive Office