Senior Administrative Assistant

ZOLL Medical-posted 4 days ago

$27 - $38/Yr

Full-time • Mid Level

Chelmsford, MA

1,001-5,000 employees

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At ZOLL, we're passionate about improving patient outcomes and helping save lives. We provide innovative technologies that make a meaningful difference in people's lives. Our medical devices, software and related services are used worldwide to diagnose and treat patients suffering from serious cardiopulmonary and respiratory conditions. The Acute Care Technology division of ZOLL Medical Corporation develops and delivers innovative lifesaving products and software solutions to EMS, hospital, public safety, and military customers globally. Products include AEDs, trauma kits, ventilators, temperature management solutions, and more. Our dedicated employees take pride in their commitment to improving patient outcomes while delivering world-class customer service. At ZOLL, you won’t just have a job. You'll have a career—and a purpose. Join our team. It’s a great time to be a part of ZOLL! Job Summary Provide administrative support for Vice President and department Leaders. Proven ability to interact with staff at all levels in a fast-paced environment with a high level of professionalism and confidentiality.

Provide administrative support to department Leadership.
Schedule travel arrangements (work with Travel Agency or use Cliqbook to schedule flights, hotels and ground transportation.
Submit and reconcile expense reports.
Compose, maintain and/or reply to routine correspondence, invitations and programs for department Leadership.
Schedule meetings and appointments, including catering and special requirements such as teleconference and/or WebEx set-up.
Develop PowerPoint presentations.
Maintain departmental organizational charts and department address lists.
Maintain and order office supplies as necessary.
Establish good rapport with outside vendors to obtain quotes for office equipment and all departmental purchasing requirements.
Work with copy center to provide printing needs for the departments.
Independently process invoices for payment - prepare requisitions and checks requests.
Process invoices for independent Contractors and Business Partners.
Provide support for all department monthly/quarterly reporting.
Take a pro-active approach to issues that arise and need immediate attention.
Make photo copies, scan, email, fax and distribute information.
Point of contact for receiving monthly/quarterly reports for department meetings.
Coordinate off-site meetings and team-building events.
Assist in coordination of company and department functions.
Perform special administrative projects as assigned.

2 Yr. College Degree required
3-5 years relevant experience supporting Senior Leadership required
Excellent organizational, oral and written communication skills.
Ability to work independently, with little supervision and within a team.
Proven internal and external customer interface skills.
Detail orientated.
Capable of prioritizing activities and performing multiple tasks while interacting with all levels of employees.
Energetic, creative, goal-oriented team player.
Ability to work with frequent interruptions and manage high volumes of work.
Ability to work independently and in a team atmosphere.
ERP systems experience, preferably Oracle.
CRM experience, preferably Salesforce.
Proficient with computer software applications; MS Office including Outlook, Word, Excel, PowerPoint, Access, etc., Microsoft Visio, and Microsoft Project.
Heightened sense of personal responsibility including punctuality, attendance and commitment.

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