Senior  Administrative Assistant

SAIC•Newington, VA

4h•Onsite

About The Position

SAIC is seeking a Senior Administrative Assistant to support the MAJESTIC Joint Program Office (JPO) Team. This role requires an experienced professional to manage day-to-day administrative responsibilities, prioritize competing demands, and liaise with internal and external stakeholders. The ideal candidate will have exceptional attention to detail, strong communication skills, and the ability to handle sensitive information with discretion. As a trusted member of the team, the Administrative Assistant Sr. will assist senior leadership and team members by coordinating schedules, tracking tasks, and managing correspondence to ensure smooth and efficient office operations. SAIC is a premier Fortune 500 mission integrator focused on advancing the power of technology and innovation to serve and protect our world. Their robust portfolio of offerings across the defense, space, civilian and intelligence markets includes secure high-end solutions in mission IT, enterprise IT, engineering services and professional services. They integrate emerging technology, rapidly and securely, into mission critical operations that modernize and enable critical national imperatives. SAIC is approximately 24,000 strong; driven by mission, united by purpose, and inspired by opportunities. SAIC is an Equal Opportunity Employer. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $7.5 billion.

Requirements

Experienced professional to manage day-to-day administrative responsibilities
Ability to prioritize competing demands
Ability to liaise with internal and external stakeholders
Exceptional attention to detail
Strong communication skills
Ability to handle sensitive information with discretion
Compliance with standard operating procedures, security guidelines, and office protocols

Responsibilities

Manage and maintain schedules and calendars for program leadership, including scheduling meetings, appointments, and conference calls.
Coordinate and arrange travel plans, including booking flights, lodging, transportation, and preparing travel expense reports in accordance with government regulations.
Handle correspondence, including drafting, formatting, and proofreading memorandums, reports, and email communications on behalf of leadership.
Review, route, and track tasker assignments to ensure deadlines are met and deliverables are completed.
Maintain and organize physical and digital filing systems to ensure easy access to records, reports, and reference materials.
Serve as the primary point of contact for meeting logistics, including managing conference room reservations and ensuring meeting materials are prepared and distributed.
Assist with timekeeping, expense reporting, and purchasing requests in compliance with organizational policies.
Track and monitor program and office supplies; coordinate with vendors to procure materials as needed.
Support the onboarding of new team members by coordinating badging, security clearance verification, and workspace setup.
Ensure compliance with standard operating procedures, security guidelines, and office protocols, handling sensitive or classified materials appropriately.
Provide administrative support for special projects, team events, and operational initiatives as directed by program leadership.