Senior Administrative Assistant

The Hartford•Hartford, NY

25d•Hybrid

About The Position

We’re determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals – and to help others accomplish theirs, too. Join our team as we help shape the future. Reporting to the Head of the Global Insights Center, the Senior Administrative Assistant will be responsible for supporting the Head of the Global Insights Center, as well as the broader Global Insights Center team. The ideal candidate will be experienced in handling a wide range of administrative, business, and executive support related tasks and will be able to work independently with little or no supervision. This candidate must be exceedingly well organized, be proficient in managing calendars and schedules, flexible and enjoy the administrative challenges of supporting leaders within a complex financial services organization, work across teams, and have a strong understanding of outlook, word, power point and other tools. The ability to interact with individuals (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important. The ideal candidate will be experienced in handling a wide range of administrative and support related tasks. This role can have a Hybrid or Remote work arrangement.  Candidates who live near one of our listed office locations will have the expectation of working in an office three days a week (Tuesday through Thursday).   Candidates who do not live near an office will have a remote work arrangement, with the expectation of coming into an office as business needs arise.

Requirements

2+ years of experience of administrative assistant experience.
Proficiency in Excel, Outlook, Power Point, Word, and other tools.
Strong understanding of business requirements
Ability to create impactful Power Point presentations
Strong written and communication skills
Experience working in complex multi-layered organizations

Responsibilities

Handles with a high degree of competence, a variety of administrative, special projects and leadership responsibilities
Effectively manage calendar of appointments by scheduling requests for travel and meetings using appropriate prioritization and decision-making skills to resolve potential schedule conflicts
Coordinate and manage the Head of Global Insights Center’s schedule with internal and external stakeholders to optimize and align their meeting schedule and agenda with the team and firm’s priorities
Schedule and coordinate travel arrangements including flight, hotel, car rental; including internal and external meetings/events
Ensure timely submission of all expense reports, in accordance with company policy
Function as business liaison across the enterprise working with the firm’s leadership, marketing departments, and sales and distribution teams to ensure the Global Insights Center’s products are aligning with the firm’s strategies and reaching the appropriate audiences.
Create, prepare, edit, finalize, and distribution materials, including PowerPoint presentations
Offer input to enhance the creative output of the team and its products
Provide editorial oversight and proofread content before it’s released outside of the team
Independently take on special projects on behalf of the team and deliver high quality output in a timely manner
Coordinate internal and external meetings and meeting document support including creating agendas, presentations and reports
Communicate on behalf of management staff to all levels of staff and across business units
Independently solve challenges the team faces as they arise
Initiate timely responses to emails, voicemails, and written correspondence
Takes initiative in participating in available educational courses