Senior Administrative Assistant - RiverSource
About The Position
RiverSource has an outstanding opportunity for a Senior Administrative Assistant to support the Executive Leadership Team office and play an integral part in supporting a large, fast-paced, dynamic team. We are seeking an organized individual who is able to prioritize, has a sharp eye for detail and enjoys working in a collaborative team environment. Key Responsibilities Independently manage leaders' calendar and meeting prioritization. Schedule meetings and/or conferences by interacting with internal and external business partners to coordinate calendars, accommodations, meeting materials and supplies. May read and respond to emails and requests on behalf of the leader; ensure leader is informed of pending requests or requests where follow up is required. Provide back-up assistance to Executive Assistant when they are out of the office or need overflow support. Prepare expense reports, invoices, presentations, internal and external communications, travel arrangements, and other reports as needed. Coordinate and administer department programs (recognition, supply management, etc.), Town Halls, offsites, and special events or conferences. May provide leadership to peers including coaching and mentoring. Respond to ad hoc requests including copying and provide project and program support representing the team (researching issues or questions about policies or practices, coordinate a conference, etc.). Perform administrative and project management support for VP and other leaders and team, including responding to requests and exercising judgment in prioritization of work on behalf of the team. Educate department on technology updates (conferencing capabilities, upgrades, etc.). Collaborate with RiverSource administrative team to complete projects efficiently. Provide new hire training and/or mentoring to administrative staff within department or business unit.
Requirements
- Associate (2-year) degree or equivalent.
- 3-5 years of relevant experience required.
- Proficiency w/ computer programs (MS Word, Excel, PowerPoint, Access) and administrative programs (Outlook, Ariba Buyer, XMS, Concur, etc.).
- Ability to multi-task, quickly change direction and independently prioritize work in order to support multiple people.
- Ability to anticipate needs and use independent judgement given limited availability of leader.
- Ability to exercise discretion due to accessing and handling confidential and sensitive information.
Nice To Haves
- Bachelors degree preferred
- Experience working with Adobe Pro.
- Project management experience and creating PowerPoint presentations.
Responsibilities
- Independently manage leaders' calendar and meeting prioritization.
- Schedule meetings and/or conferences by interacting with internal and external business partners to coordinate calendars, accommodations, meeting materials and supplies.
- May read and respond to emails and requests on behalf of the leader; ensure leader is informed of pending requests or requests where follow up is required.
- Provide back-up assistance to Executive Assistant when they are out of the office or need overflow support.
- Prepare expense reports, invoices, presentations, internal and external communications, travel arrangements, and other reports as needed.
- Coordinate and administer department programs (recognition, supply management, etc.), Town Halls, offsites, and special events or conferences.
- May provide leadership to peers including coaching and mentoring.
- Respond to ad hoc requests including copying and provide project and program support representing the team (researching issues or questions about policies or practices, coordinate a conference, etc.).
- Perform administrative and project management support for VP and other leaders and team, including responding to requests and exercising judgment in prioritization of work on behalf of the team.
- Educate department on technology updates (conferencing capabilities, upgrades, etc.).
- Collaborate with RiverSource administrative team to complete projects efficiently.
- Provide new hire training and/or mentoring to administrative staff within department or business unit.
Benefits
- We also have a competitive and comprehensive benefits program that supports all aspects of your health and well-being, including but not limited to vacation time, sick time, 401(k), and health, dental and life insurances.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
Number of Employees
5,001-10,000 employees
