Senior Administrative Assistant (Grant Funded)

San Jacinto • Houston, TX

6d

About The Position

The Senior Administrative Assistant provides comprehensive administrative support for the San Jacinto College GEAR UP: Galena Park ISD Student Success project, a seven-year federally funded initiative. This position serves as the first point of contact for the GEAR UP office, manages day-to-day administrative operations, and assists with internal reporting, scheduling, and coordination of activities to ensure compliance with institutional and federal guidelines.

Requirements

• High school diploma or equivalent.
• Three years of office, clerical or administration support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite and ability to learn college systems.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Customer service orientation and ability to work with various populations.
• Detail-oriented with ability to meet deadlines in a fast-paced environment.

Nice To Haves

• Associate degree preferred.
• One or more years in a higher education environment
• Bilingual

Responsibilities

• Serve as the initial point of contact for visitors, students, and partners; manage front office operations.
• Provide administrative support to the Project Director and GEAR UP staff, including scheduling meetings, preparing agendas, and maintaining calendars.
• Assist in preparing internal reports and compiling data for quarterly and annual grant reporting.
• Maintain organized filing systems for grant documentation, student records, and compliance materials.
• Coordinate logistics for workshops, campus visits, and parent engagement events, including room reservations and materials preparation.
• Process purchase orders, track supply inventory, and assist with budget documentation as directed by the Project Director.
• Support communication efforts by drafting correspondence, updating social media posts, and assisting with bilingual outreach materials (English/Spanish preferred).
• Provide assistance with travel arrangements for staff attending GEAR UP conferences and events.
• Perform other duties as assigned to support project goals and compliance requirements.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED