Senior Administrative Assistant

The Lightstone Group, LLC•New York, NY

4d•$120 - $140•Onsite

About The Position

Seeking Senior Administrative Assistant to support 2 Executive's within a private diversified Real Estate group. Individual will be responsible for assisting the Executives with the day to day tasks included below, but not limited to:

Requirements

Minimum 5+ years related administrative assistant experience
Strong Computer skills required: Outlook, Microsoft Office Suite along with all video conferencing platforms, particularly ZOOM
Tech-savvy and experience with word processing and email programs
Must have Team Player mentality
Strong interpersonal skills
Active listening and good communication skills
Proactive approach to problem-solving
Ability to multitask
Strong time-management and organization skills

Responsibilities

Schedule meetings and manage calendars
Answer phone calls and emails and take messages
Take accurate and comprehensive notes at meetings
Help with daily time management
Run errands as requested
Plan travel, including flights, accommodation and ground transportation
Coordinate events and engagements
Draft correspondence such as emails and letters
Liaising with company drivers
Expense reimbursement thru Concur
Assisting with personal matters as needed, ie; scheduling doctors’ appointments and other personal arrangements

Benefits

Paid time off for vacation and sick leave
Health, dental, and vision insurance, and wellness programs
Free lunch daily as well as bagels, fruits, drink & snacks
401(k) and Roth retirement plans
Flexible spending accounts (medical & dependent care)
Life and AD&D insurance with options for supplemental employee, spouse, and child
Long-term and short-term disability insurance
Commuter spending accounts (transit and parking)
Tuition assistance and employee assistance program
Corporate discount programs
On-site mother’s room