Senior Administrative Assistant (Japanese Speaking)

Orix • New York, NY

8d • Hybrid

About The Position

ORIX USA is seeking an experienced Japanese bilingual Sr Administrative Assistant to support a senior executive and the CEO Office. The ideal candidate will be fluent in Japanese and English , and demonstrate exceptional professionalism, discretion, and business acumen . This role involves providing high-level administrative support to a senior executive of the CEO Office.

Requirements

• Bachelor’s degree preferred.
• 2-3 years of experience preferred.
• Fluent in Japanese and English (spoken and written).
• High proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Strong judgment, discretion, and confidentiality.
• Excellent organizational, communication, and interpersonal skills.
• Ability to manage multiple priorities, meet deadlines, and adapt in a fast-paced environment.
• Professional business demeanor with attention to detail.
• Positive attitude, consistent temperament, and ethical behavior.
• Proactive, detail-oriented, and deadline-driven.
• Ability to communicate effectively at all organizational levels, both internally and externally.

Responsibilities

• Provide dedicated support to the senior executive and his team, anticipating needs and ensuring smooth workflow.
• Manage calendars, schedule meetings, and coordinate domestic and international travel arrangements.
• Handle expense reports, invoices, and other financial administrative tasks.
• Answer calls, manage correspondence, and maintain a high level of confidentiality in communication.
• Perform general administrative duties including filing, copying, shipping, ordering office supplies, and technology setup.
• Organize offsite events and meetings, including venue research, catering, and technology setup.
• Prepare and maintain meeting documents, files, and presentations.
• Host and coordinate visits of guests and senior executives, including Tokyo HQ representatives.
• Serve as backup to other administrative staff as needed.
• Provide support during evenings and weekends remotely as needed

Benefits

• Other rewards and benefits include cash bonuses, long term incentives, health insurance, accident and life insurance, and retirement benefits.
• We are committed to the health and well-being of our employees and offer a quality, competitive benefits package that provides valuable healthcare and financial protection for our workforce, while emphasizing a healthy work/life balance.
• We want you to have the time needed to recharge and manage life with our competitive vacation policy, floating personal holidays, extensive leave options, our annual observed holidays, and more.
• ORIX USA Group is proud to offer extensive benefit programs such as: infertility coverage, adoption support, child and elder care, fully paid maternity, and generous parental leave benefits to help you and your families along the way.
• ORIX associates enjoy the advantages of our hybrid working model with a 3 day in-office minimum requirement.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level