Senior Administrative Assistant

RF-SMART • Jacksonville, FL

18d

About The Position

We are seeking an experienced, detail-oriented Administrative Assistant to provide high-level administrative support to our COO in a part-time capacity. This Jacksonville based position requires exceptional organizational abilities, professional communication skills, and meticulous attention to detail.

Requirements

• 5+ years of experience supporting VP Level Leadership
• Proven track record of handling confidential information with absolute discretion
• Exceptional organizational and time management capabilities
• Strong attention to detail and commitment to accuracy
• Professional and formal communication style, both written and verbal
• Demonstrated ability to work independently in a remote environment
• Advanced proficiency in:
• Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Calendar management and scheduling tools.

Nice To Haves

• Strong interpersonal skills and ability to build relationships with stakeholders
• Demonstrated proactive approach to problem-solving
• Experience managing virtual team coordination and communication

Responsibilities

• Provide comprehensive calendar, including:
• Scheduling and coordinating meetings
• Handling conflicts and competing demands
• Manage reoccurring calls between the executive team and new customers by:
• Outreaching to customers segments using email sequencing technology
• Scheduling calls and managing conflicts
• Preparing the customer bio for the executive prior to the call
• Cascading the feedback and action items from the call to the broader leadership team
• Orchestrate and manage the COO's team engagement program, including:
• Coordinating team member lunches and managing attendee lists
• Facilitating virtual team member meetings via Zoom
• Supporting COO preparation for team interactions
• Plan and execute team offsites, including:
• Venue selection and booking
• Coordinating meeting spaces, meals, and activities
• Managing travel arrangements for attendees

Benefits

• Working at RF-SMART means joining a culture that values growth, collaboration, and innovation. As an Administrative Assistant, you'll work alongside a passionate team dedicated to making a difference—both for our customers and our employees.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: No Education Listed