Senior Administrative Assistant

JetZero•Long Beach, CA

4h•$90,000 - $110,000

About The Position

Today’s aircraft contribute around 4% of global CO2 emissions, equivalent to the emissions of 200 million cars. This is only going to increase: Air travel is forecasted to double by 2050, while meaningful efficiency gains using current airplanes have hit a wall. JetZero is developing a blended-wing body (BWB) aircraft. It uses up to 50% less fuel and will be built to accommodate zero-emission hydrogen propulsion. JetZero is the inevitable solution to sustainable air travel. The JetZero team We are experienced aerospace professionals and engineers, excited about the future. That future will only be possible if we share our vision and what it means to people’s lives: carbon-free flight that' is better for both passengers and airlines around the world.

Requirements

5+ years of experience as an Executive Assistant or Senior Administrative Professional—ideally supporting senior leaders in fast-paced environments
Unflappable under pressure with exceptional judgment and the ability to prioritize ruthlessly when everything feels urgent
A proactive problem-solver who anticipates needs and takes initiative without waiting to be asked
Highly proficient in calendar management tools, and travel booking platforms
Excellent written and verbal communication skills with the ability to interact confidently with executives, board members, and external stakeholders
Comfortable with ambiguity and energized by a fast paced environment
High integrity and discretion when handling confidential information

Responsibilities

Own and manage complex, ever-changing calendars for multiple senior leaders with competing priorities
Coordinate domestic and international travel logistics including flights, accommodations, ground transportation, and detailed itineraries
Prepare executives for meetings with briefing materials, agendas, and follow-up action items
Serve as a trusted bridge knowing when to protect time and when to make exceptions
Maintain a professional, organized, and welcoming office environment for employees and visitors
Manage vendor relationships, office supplies, equipment, and facility needs
Coordinate catering and food orders for meetings, team events, and company gatherings
Support onboarding logistics for new hires and ensure a seamless first-day experience
Plan and execute company events, off-sites, board meetings, and investor visits with precision
Partner with People & Talent, Finance, and other teams to support company-wide initiatives
Manage logistics for visiting executives, investors, and high-profile guests
Track and manage budgets for events, travel, and office operations