Senior Administrative Assistant

College of Lake County•Southlake, TX

11h•$19

About The Position

The Senior Administrative Assistant provides advanced administrative support to college leadership, departments, and programs. This role ensures efficient office operations through scheduling, event coordination, report and presentation preparation, financial processing, record management, and communications. Serving as a primary contact for students, faculty, staff, and the community, the position requires strong organization, sound judgment, professionalism, and a commitment to excellent customer service in a fast-paced academic environment.

Requirements

High school diploma or equivalent.
Minimum of four (4) years of progressively responsible administrative or related experience.
Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to learn institutional systems quickly.
Ability to work effectively with individuals from diverse backgrounds and maintain a respectful, inclusive environment.

Nice To Haves

Strong organizational skills, attention to detail, and ability to multitask.
Ability to follow instructions, manage multiple tasks, and meet deadlines with minimal supervision, prioritizing work and resolving most issues independently.
Familiarity with college systems (e.g., Workday) is a plus.

Responsibilities

Maintain departmental databases, records, and reporting; ensure accuracy, compliance, and timely submissions.
Coordinate complex scheduling for programs, courses, events, and meetings; manage calendars and appointments.
Utilize college systems for scheduling, reporting, purchasing, and operational workflows.
Oversee office supplies, equipment maintenance, and vendor services; approve routine purchases within budget.
Support department marketing by creating presentations, materials, and promotional content.
Prepare professional documents, presentations, and meeting materials; assist leadership with project tracking and process improvement.
Process payment requests, purchase orders, reimbursements, and maintain financial spreadsheets.
Serve as an advanced point of contact for in-person, phone, and virtual inquiries, exercising judgment to address concerns and escalate issues as appropriate.
Provide guidance on college policies, procedures, and services to students, faculty, and staff.
Coordinate outreach to promote departmental programs and events.
Participates in cross-departmental initiatives and campus events.
Identifies and recommends process enhancements to improve efficiency and service delivery.
Performs other duties as assigned to support departmental and institutional objectives.