Senior Administrative Assistant - The Angeles Clinic and Research Institute

Cedars-Sinai•Los Angeles, CA

31d

About The Position

The Senior Administrative Assistant performing a broad range of administrative duties to support the facilitation of administrative workflow within the department. This individual may support one or more staff members and/or management. Cedars-Sinai is a leader in providing high-quality healthcare encompassing primary care, specialized medicine and research. Since 1902, Cedars-Sinai has evolved to meet the needs of one of the most diverse regions in the nation, setting standards in quality and innovative patient care, research, teaching and community service. Today, Cedars- Sinai is known for its national leadership in transforming healthcare for the benefit of patients. Cedars-Sinai impacts the future of healthcare by developing new approaches to treatment and educating tomorrow's health professionals. Additionally, Cedars-Sinai demonstrates a commitment to the community through programs that improve the health of its most vulnerable residents. With a growing number of primary urgent and specialty care locations across Southern California, Cedars-Sinai’s medical network serves people near where they live. Delivering coordinated, compassionate healthcare you can join our network of clinicians and physicians to improve the healthcare people throughout Los Angeles and beyond.

Responsibilities

Screens and prioritizes calls and appointments; routes inquiries to other levels of the organization as appropriate.
Maintains the calendar, schedules appointments and meetings, and makes travel arrangements.
Plans meetings and social events by coordinating meeting rooms, arranges the catering, entertainment, inviting attendees, facilitating their attendance, and ensuring that required informational materials and equipment are provided.
Formats, types and edit correspondence, narrative and statistical memoranda, reports, and presentation materials.
Composes minutes of meetings and routine business correspondence.
Establishes and maintains filing system and records for the office.
Prepares slides and charts, researches, captures, sorts, compiles, and coordinates information from files, from other departments and offices, from outside organizations for special reports, presentations, and information requests.
As needed provides assistance to other key executive staff.
Distributes and disseminates information within the department.
Orders supplies and arranges for equipment maintenance.
Submits, monitors and tracks invoices, reimbursements, and supply management.
May assist with preparation and submission of expense reports.
May act as or support the Safety Representative and/or Kronos editor within the department.