Senior Administrative Assistant

Colliers Engineering & Design • Seattle, WA

11d • $38 - $55

About The Position

Overview MG2, an affiliate of Colliers Engineering & Design, is currently looking for an Senior Administrative Assistant to join our team in Seattle, WA! This position supports assigned studio, executive, and office operations. A Senior Administrative Assistant supports C-Suite and professional services teams in all related administrative tasks required for their successful business operations as assigned. The role will generally also include calendar & event coordination, catering coordination, supply management, expense reporting, as well as general office and facilities support. Success in the role is defined by a highly collaborative and flexible approach to the changing needs of the studios and offices. The position requires strong customer service, support, and organizational skills. People make the place at MG2 – Join our growing firm today !

Requirements

• High School GED or equivalent.
• Minimum of 5 years of administrative experience, with at least 2 supporting at the executive level.
• Strong MS Office proficiency.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

Responsibilities

• Supports C-Suite level tasks and maintains its confidentiality.
• Serves as the President & CEO’s liaison to both outside contracts and internal staff at all levels.
• Manages and maintains the President & CEO’s Schedule, appointments and Travel arrangements.
• Administration of C-Suite support as assigned including, but not limited to, meeting cadence, ROB, meeting preparation, meeting scheduling, minutes and distributions, documentation support, team communications and project administration support activities.
• Maintains program or project related assignments; may include presentation drafts, project reporting, and following up on action steps as needed.
• May be involved with project level tasks that support members of the C-Suite, including archiving, processing check requests, and close out.
• Use of data management tools, reports and dashboards as assigned.
• Identifies ways to improve day-to-day administrative tasks with support of continuous improvements and efficiencies.
• Plans and maintains team engagement with morale and developmental events.
• Arranges schedules, travel, team /office events, meeting catering, and support expense reconciliations.
• Supports key projects/initiatives within office operations.
• Provides general office administrative services and support includes, but is not limited to, supporting the onboarding of new employees/contingent workers, answering questions re: central sites, internal processes, and e-tools, assisting with international and domestic shipping, safety concern coordination, and liaising with facilities management and front desk coverage.
• Provides Event support as needed.

Benefits

• MG2 offers competitive benefits that support our employees in their life and career.
• This position is eligible for company benefits including but not limited to:
• Employer provided employee healthcare plan and reduced cost premium plans, life insurance, and short and long-term disability coverage.
• Paid Time Off, 7 paid Holidays, and an additional 3 Floating Holidays.
• Employer sponsored Family Planning Program and employer Paid Parental Leave.
• Learning & Career Development opportunities.
• Employee Wellness and Employee Assistance Program.
• Participation in a 401K program including eligible company match percentage, after waiting period.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED