Senior Administrative Assistant - Hybrid

MSD • North Wales, PA

2d • Hybrid

About The Position

We are currently recruiting for a Senior Administrative Assistant to support the AVP of Marketing and their team in the US Respiratory Organization. This position will be based in Upper Gwynedd, PA. The primary activities include but are not limited to the following: General Secretarial/Clerical duties constitute approximately 50% of job responsibilities. Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments. Works in teams or independently as needed and as relevant to complete work assignments and various tasks. Assists team with designated tasks on a prioritized basis and problem solves when appropriate. Encourages self-sufficiency and trains team members as appropriate. Calendar scheduling/planning of complex meetings; coordinating and scheduling complex multi-leg and international travel arrangements. Looking proactively through calendars and identifying and communicating conflicts. Completing complex/international travel expense reports in a timely fashion. Communication Skills must be at a level to effectively interact with company executives and internal/external clients to maintain workflow. Respects the importance of maintaining confidentiality and appreciation of professionalism. Assists with interview scheduling and on-boarding of new hires. Occasionally produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity, and problem-solving skills. Occasionally develop reports, presentations, tables, graphs, correspondence and conduct light research using appropriate software. Occasionally coordinates special projects. Periodic travel – 5%

Requirements

• Minimum of (8) years Administrative Assistant experience.
• Minimum of (3) years Executive Administrative experience supporting senior executives (Sr. Director, Executive Director, VP or above).
• Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices.
• Ariba/Concur experience processing: Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms, as well as the capability to run reports within Ariba.
• Experience scheduling complex travel arrangements including multi-leg domestic and international travel.
• Demonstrated experience with processing Visas/Passports.
• Advanced secretarial/clerical abilities with a history of high performance.
• Documented experience as a strong performer in current and past positions.
• Ability to handle and prioritize a large number of simultaneous assignments.
• Experience with event planning and coordination.
• Extraordinary attention to detail.
• Outstanding communication and people skills.
• Experience with financial and budget tasks.
• Accountability
• Budget Management
• Clerical Skills
• Communication
• Conference Organizing
• Confidentiality
• Data Entry
• Detail-Oriented
• Document Management
• Event Planning
• File Management
• Financial Budgeting
• Microsoft Office
• Office Applications
• Office Equipment
• Process Improvements
• Project Management
• Purchase Orders
• Reporting Management
• Report Preparation
• Scheduling
• Scheduling Interviews
• Software Proficiency
• Task Coordination

Nice To Haves

• Advanced education or certifications such as (e.g., Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)

Responsibilities

• General Secretarial/Clerical duties
• Coordinate and perform multiple tasks
• Assist team with designated tasks on a prioritized basis and problem solve when appropriate
• Encourage self-sufficiency and train team members as appropriate
• Calendar scheduling/planning of complex meetings
• Coordinate and schedule complex multi-leg and international travel arrangements
• Identify and communicate conflicts
• Complete complex/international travel expense reports in a timely fashion
• Assist with interview scheduling and on-boarding of new hires
• Develop reports, presentations, tables, graphs, correspondence and conduct light research using appropriate software
• Coordinate special projects

Benefits

• The successful candidate will be eligible for annual bonus and long-term incentive, if applicable.
• We offer a comprehensive package of benefits.
• Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees